Event Coordinator

At Callahan & Associates, our people are at the heart of who we are. As a company, we empower credit unions to impact their members and communities. If you want to be part of a fast-paced, 100% employee-owned company that loves the industry we serve, encourages creativity, and rewards excellence – keep reading.

We are looking for someone who wants to roll up their sleeves and make an impact from day one. If you are curious and creative; you love to write, solve problems, and be a team player (who also enjoys working independently to get the job done), come join the Callahan Marketing Team.

Five Reasons Why You Want To Work With Us

• You want to work with a team that is competent, confident, passionate and focused on achieving big goals.
• You want to work on a product and deliver services that have the potential to help millions of people.
• You want to have a voice and employee ownership.
• You want to be part of a fun and healthy work culture.
• You want to work at a company that will provide an opportunity to get you to the next level of your career.

Summary/Objective

We are seeking a talented Events Coordinator to help create exceptional events that strengthen our brand presence and foster client relationships. In this role, you will assist the Event Manager in planning our in-person events, including corporate meetings, executive roundtables, trade shows, and other gatherings. You will also be team lead on all Callahan virtual executive roundtables.

The ideal candidate will possess a strong background in in-person event planning, virtual event planning and marketing with a proven track record of developing and executing unforgettable events that align with our company's objectives.

As we continue to enhance our digital presence, we are looking for a meticulous and proactive Digital Content Coordinator to join our team and support the management and optimization of our websites.

Areas of Responsibility

• Collaborate with Event Manager to plan, coordinate, and execute a wide range of events, including trade shows, conferences, executive meetings, and corporate events.
• Set up and oversee all virtual executive roundtables and other virtual events/webinars as needed.
• Moderate and monitor virtual roundtables and webinars, assist users with technical difficulties and questions while taking detailed notes of sessions to share post-event.
• Assist in pre-event and post-event communications for both in-person and virtual events.
• Maintain and manage internal and external event calendars for the organization.
• Collaborate with the marketing team to promote events through various channels, including social media, email campaigns, and print materials.
• Work with cross-functional teams to ensure seamless event execution.
• Assist with on-site event production and cleanup as needed, with the ability to travel for work approximately one to four times per year.
• Organize and print event materials including name badges, table tents, agendas and attendee lists.
• Manage event shipments and logistics.

Travel

Minimal overnight travel is expected.

Required Experience

• One to five years of proven success in meeting planning or event coordination.

Preferred Education and Experience

• Associate degree in Hospitality/Hotel Management, Marketing/Communications or Business Management.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite with confidence in using Excel and performing mail merges.
• Experience with Zoom and other virtual meeting platforms.
• Ability to learn and use marketing and meeting efficiency tools and programs such as Salesforce, Cvent and Marketo.
• Detail-orientated with a demonstrated ability to organize and prioritize workload.
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent communication skills, including writing, proofreading skills and speaking.
• Ability to manage multiple projects and work assignments at one time.
• Exceptional service ethic and high expectations for quality.