Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.
Great Culture and Spirit where Creativity is Fostered
Significant Opportunities to Grow and Advance
100-percent Employee Owned
Core Values which Speak to the Heart of AE2S and its Employees
Large, Diverse, and Challenging Projects with the Latest Technology
Family-Friendly with Flexibility and Work-Life Balance
Provide overall administrative and clerical duties. This position will be the point of contact to assist AE2S staff with general and engineering administrative tasks as assigned.
Responsibilities
Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, data entry, research, running errands, general office maintenance, etc.
Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
Maintain office calendars, vehicle checkout calendars, and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
Maintain filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, etc.
Enter and update information in Deltek Vantagepoint software, including but not limited to client and contact databases and employee records
Assist with collation and assembly of project-related documents, including bid documents, shop drawings, manuals, reports, and correspondences
Assist with office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, and other special events
Schedule and coordinate fleet vehicle usage and maintenance requests as needed
Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
Prepare for new employees, including office set up, orientation, and on-boarding
Order office supplies and equipment
Other tasks as assigned specific to office
Basic
Excellent communication and organization skills
Computer literacy with proficiency with Microsoft Office software, specifically Outlook, Teams, Word, and Excel
Valid driver’s license
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations
Preferred
2+ years previous work experience in an office environment
Previous experience in construction, engineering or architectural firm
Associate degree specializing in administrative assistant, business, or related field
Technical writing and editing ability
Advanced knowledge in Microsoft Word and Bluebeam Revu
Knowledge of Deltek Vantagepoint
AE2S is an Equal Opportunity / Affirmative Action Employer
Seniority level
Entry level
Employment type
Part-time
Job function
Engineering
Industries
Civil Engineering
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