Associate Event Producer

Our Opportunity

GPJ is hiring an Associate Producer to join our growing team.

This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles or San Francisco.

Your Role

In your key support role, you provide administrative support, drive pre-production, handle onsite delivery, and offer general aid whenever needed. You actively participate in client meetings, taking notes and documenting action items, ensuring everyone is clear on the next steps. You also manage your own small events, overseeing all production aspects from client communication, budget, operations, creative, and production.

You're responsible for creating event documents for medium-sized events or managing specific components of event documentation for larger events, ensuring all details are well-organized and accurate. You regularly report on your responsibilities within the team and externally when needed, maintaining transparency and clear communication. You research, source, and assess venues, preparing options for presentation and assisting with venue selection alongside the project lead.

When it comes to budgets, you help prepare budgets for larger events and independently create budgets for smaller events. You lead the project closure and reconciliation process, efficiently tying up all loose ends. You foster creativity by developing mood boards and proposing styling solutions to enhance event visuals. You're also engaged in creatively developing event experiences, ensuring each one stands out as unique and memorable.

You supervise events within the budget range of less than $500k. You contribute to crafting pitch responses for various event aspects, including creative, budgeting, venue sourcing, and solutions, which are vital for securing new projects for the department. Finally, you create event case studies showcasing your team's Special Events offerings, which serve as valuable tools.

Your Skills

Build project timelines based on key deliverables dates

Assist in building budgets / estimates and reconciling post event

Manage costs relating to medium event budget (

Ability to design a basic floor plan (for technical staff to draw up)

Ability to read, understand and produce basic production schedules / cue scripts / show scripts

Ability to understand and produce basic risk assessments and the process to develop these for events

Ability to take on ownership areas in a project and deliver these as required in a timely manner

Show initiative to report up to the project lead / manager on areas of ownership

Show initiative in taking on more areas of larger ownership areas on a project

Ability to produce a supervised event (

Proficient in Microsoft Office software including PowerPoint, Word, Excel, Outlook

Proficient with current software tools used in general business practice including WebEx, Smartsheet, Google Drive and associated programs

Your Competencies

Confidence- Know that you will succeed, when at times what is being suggested may not have been produced before. Have confidence that you have the team, data, tools and skills necessary to overcome obstacles. Working in close concert with strategy, creative, other production teams, and client teams to communicate all stages of the production process and get everyone to the end goal.

Urgency- Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.

Foster Innovation- Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client's brand.

Relationship Builder- Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients' needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Your Experience

Experience & Education

• 2-5 years of industry experience
• 4 Year College Degree desired.
  
  

Travel & Mobility

• Ability to travel as required
• Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed
  
  

Your Impact

In your role, you will have influence and responsibility over:

• Project Launch
• Resource Management
• Strategy
• Creative Development
• Estimating
• Procurement
• Management, Delivery/Deployment
• Invoicing
• Project Financial Reconciliation & Close
  
  

Salary Range: $75k+

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that "employee-owned" part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more "accruing" time off), our employer matching 401(k) plan (no vesting period), our "no employee contribution" healthcare option. But we are getting ahead of ourselves here, let's talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.

POTENTIAL SCAM ALERT

We have recently become aware that individuals not associated with George P. Johnson, or its parent company, Project Worldwide, Inc., have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers.

Any request to schedule an interview and any offer of employment will only come from an authorized representative of George P. Johnson with an email address "@gpj.com".

We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you contact local law enforcement authorities. We take these activities very seriously, and are working with law enforcement to shut down this fraudulent activity.