Northwest Engineering Service, Inc. is the leading provider of Testing, Adjusting, and Balancing Services of mechanical systems and Whole Building Commissioning in the Pacific Northwest. Founded in 1958, NWESI continues to have a reputation for providing quality work and for our professional assessments. 

We are looking to add a talented Estimating & Administrative Support Specialist to our team in Eugene. The Estimating & Administrative Support Specialist supports our TSD construction and engineering teams. This role combines estimating support with administrative responsibilities to ensure smooth operations during project planning, bidding, and execution. 

At NWESI, we are proud to be employee-owned. As part of joining our team, this role will be eligible for participation in the Employee Stock Ownership Plan.

KEY RESPONSIBILITIES

Estimating Support

• Assist estimators in preparing and organizing bid proposals and cost estimates
• Review plans, specifications, and bid documents to compile quantity takeoffs and data 
• Request and track subcontractor and vendor quotes
• Maintain and update estimating databases and project files
• Help coordinate pre-bid meetings and follow-up communications
• Other duties as assigned

Administrative Duties

• Provide general administrative support to project managers, estimators, and field staff
• Manage document control, including contracts, RFPs, RFIs, and submittals
• Assist with scheduling meetings, maintaining calendars, and preparing meeting materials
• Support project tracking and reporting using spreadsheets, project management software, or internal systems
• Prepare and distribute internal communications, reports, and documentation as needed
• Other duties as assigned

REQUIREMENTS

• High school diploma or equivalent required; associate's or bachelor's degree in Construction Management, Engineering, Business, or related field preferred
• 2+ years of administrative experience in a construction, engineering, or technical environment
• Familiarity with construction documents, estimating processes, and industry terminology
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication, organization, and time-management skills
• Ability to prioritize tasks, meet deadlines, and work independently or as part of a team

WORK ENVIRONMENT

• Office-based with occasional visits to job sites or pre-bid meetings (as needed)
• Standard business hours with flexibility for project deadlines

POST-OFFER, PRE-EMPLOYMENT REQUIREMENTS

• Ability to pass pre-employment and ongoing background checks and drug screens
• Valid Driver's License with a good record

BENEFITS PACKAGE

• Medical, dental, vision coverage, with a $450 Café Contribution provided by the Company
• Company-paid life and disability insurance
• Flexible Spending Account and Dependent Care Reimbursement Account
• Reimbursement for educational and credentialing expenses related to professional development, and defined pay raises and bonuses related to certifications
• 31 paid days off (including holidays and PTO)
• Profit sharing program and 401(k)
• Employee Stock Ownership Program with a minimum 3% annual Company contribution to employees