Matrix has been named a Zweig Group 2025 Best Firm to Work For!
Are you a seasoned Payroll and HR Practitioner with advanced multistate payroll knowledge and experience? We are seeking a dedicated professional who thrives on providing exceptional employee support and can work well both independently and as a collaborative team member. The ideal candidate will have exceptional attention to detail, great technical skills, a problem-solving mentality and the ability to positively engage with employees at all levels of the organization.
This position will be located in our Colorado Springs office. After the initial training period, this position may be considered for a hybrid work arrangement with a minimum of three days in the office.
As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of respect and excellence. Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical, dental, vision, disability, and life insurance; paid holiday, vacation, and sick leave; training and education; an Employee Stock Ownership Plan (ESOP); and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs. We strive to employ highly motivated people with excellent communication and applied critical thinking skills who desire to advance their talents and skills.
Pay Range: $28 -$34/hour plus the potential for bonuses. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon education, qualifications, and experience.
Summary: The Human Resources Administrator/Payroll Specialist has primary responsibility for the accurate and timely, full-cycle processing of multi-state payroll for Matrix and its subsidiaries. The HR Administrator will also support a variety of HR functions ancillary to payroll such as reporting, setting up state withholding accounts, entering of employee changes into the payroll/HRIS and the timekeeping systems. The HR Administrator will be assigned as the primary team member responsible for specific HR tasks or responsibilities and as the back-up for other functions and is expected to have a general knowledge of all functions of the department. The HR Administrator will also provide backup to the administrative staff as needed.
Essential Functions:
- Process bi-weekly, multi-state payroll for companies accurately and on time using ADP and STG payroll systems
- Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees
- Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department
- Maintain strict confidentiality of employee files/information and any confidential Company information
- May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports
- Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP
- May assist Director of HR with ESOP administration to include participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings, and distribution of annual statements
- Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed
- Assist with benefit plan and work comp annual audits and government census requests
- Track employee appraisals and license renewals and communicate timelines to staff
- Respond to requests for reports from directors and for project and proposal support
- File and monitor work comp and auto insurance claims
- Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements
- Respond to unemployment insurance notices
- Assist with HR newsletter
- Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries
- Assist with office/company celebrations as needed
- Other duties as assigned
Competencies:
- Advanced knowledge of payroll regulations, procedures and software
- Understanding of wage garnishment procedures
- Understanding of state withholding procedures and the process to set up state accounts
- Knowledge of OSHA recordkeeping requirements and procedures
- Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI
- Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics
- Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook
- Must have a professional appearance and demeanor
- Excellent written and verbal communication skills
- Must be highly detail oriented and able to maintain confidentiality
- Must be extremely organized, have a high level of initiative and flexibility
- Able to work independently with minimal supervision
- Able to interact professionally with staff at all levels of the organization
Supervisory Responsibilities: None.
Education and Experience:
- Minimum of five years of experience in a professional office environment.
- Minimum of five years of multistate payroll experience for both exempt and non-exempt staff. Payroll experience must include all components of the payroll process.
- Recent experience using ADP Workforce Now payroll processing software is preferred.
- Experience with OSHA recordkeeping and posting is preferred.
- High school diploma required, degree in accounting or human resources a plus.
- Valid driver's license in conjunction with successfully passing the Company’s MVR check.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds.
The noise level in the work environment is usually moderate.
Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability.
Any applicant with a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application process should contact us at 602-288-8344 for assistance.
How to Apply:
Please apply online at http://www.matrixdesigngroup.com/careers
