The Assistant Project Manager is responsible for keeping the project team informed. They will maintain files, goals, subcontractor agreements, project books, insurance, payments, payrolls and all associated paperwork administration surrounding a project. This position will experience aspects of bidding, estimating and project management, with a focus on Electrical Construction.
Essential Job Functions:
The list below is illustrative and is not a comprehensive list of all duties that may be assigned.
- Conduct and participate in project team meetings, including close-outs.
- Assist project managers with preconstruction folders.
- Assist Project Managers with overall project schedules
- Maintain project Schedules for Superintendents
- Match and code invoices. Check for accuracy and distribute appropriately for approval.
- Set up Subcontractor Agreements
- Set up Payment Requisitions
- Work closely with Project Managers on Submittals
- Maintain subcontractor insurance and service provider agreements.
- Organize and maintain Superintendent books needed for each project, including Toolbox Talks.
- Understand and make necessary entries in Heavy Job, HCSS and VISTA Viewpoint
- Administrative support to Project Managers
- Update Plans & Progress photos
- Obtaining shop drawing information from Subcontractors and Suppliers
- Analyze Project Drawings; perform project takeoffs and procure materials from vendors
Experience/Education:
This position requires an understanding of project management in a construction office. An Associates degree in Electrical Engineering, Construction Management, or similar; 1-2 years’ experience within the construction industry, or similar role. Airport Electrical experience is desired, not required.
Required Skills:
- Strong organizational and prioritizing skills
- Ability to multi-task
- Computer skills MS Excel and Word software programs
- Efficient verbal and written communication
- Accurate data entry
- Moderate analysis and interpretation required for problem solving
- Ability to work with teams and other divisions
- Independent judgment required using existing guidelines to determine work methods
Supervisory Responsibilities:
This is not a supervisory position.
Benefits
- Health & Dental with generous employer contribution
- Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
- Paid Holidays
- Generous PTO
- Employee Stock Ownership Plan (ESOP)
- …and more!
Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.
The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.
