Fleet & Equipment Maintenance Manager

Superior Contracting & Manufacturing Services Co • Full-time • Salina, Kansas 67401, United States • $70k - $90k / year • 1m ago

The Fleet & Equipment Manager is responsible for the full lifecycle management of the company’s fleet, including vehicles, construction equipment, and trailers. This role ensures all assets are safe, well-maintained, DOT/OSHA compliant, and efficiently utilized across all projects and divisions. The manager leads a centralized maintenance team, oversees repairs, manages asset tracking systems (GeoTab & Fleetio), and drives continuous improvement in cost control, uptime, and field support.

KEY RESPONSIBILITIES

Fleet & Equipment Operations

Manage day-to-day operation of all fleet assets (~250 units: vehicles, equipment, and trailers)
Prioritize shop repairs and field requests using Fleetio and GeoTab systems
Oversee equipment and vehicle dispatching, including Equipment delivery logistics
Coordinate inspections, cleanings, drop-offs/pickups, and readiness for deployment

Maintenance & Repair Program

Develop and maintain preventative maintenance (PM) schedules for all asset classes
Ensure all maintenance tasks have clear owners, deadlines, and checklists
Implement seasonal checklists (winter/summer) for critical systems
Track repair history and flag repeat failures to avoid frequent returns
Monitor hours/miles between failures and schedule proactive service
Ensure timely repairs using correct parts and OEM specifications
Stock frequently used parts and proactively order long-lead-time items

Shop & Team Leadership

Lead a 3-person mechanic team; plan workloads and provide coaching
Help transition to a working Shop Manager role (repair-capable leader)
Oversee workspace cleanliness, safety, inventory, and efficiency
Build future capabilities (additional techs, mobile maintenance, tool management)

Compliance & Safety

Ensure DOT, CDL, and OSHA compliance across the fleet and field use
Maintain records for inspections, registrations, insurance, and accident reports
Train drivers and operators on pre-trip inspections, safety protocols, and field service logging
Track and reduce safety violations and unplanned downtime

Technology & Systems

Use Fleetio for asset tracking, inspections, repair history, and work orders
Use GeoTab for GPS tracking, performance monitoring, idling, and utilization
Provide visibility to leadership on status of vehicles and equipment (ready-to-rent or out-of-service)
Standardize processes in one platform for field teams to request, check status, or report issues

Fuel, Keys, & Access Control

Monitor and report on fuel use and idle time via GeoTab
Develop and manage a secure key management system with 24/7 access and tracking
Implement notifications for asset check-out, return, and key usage

Procurement & Lifecycle Management

Evaluate buy vs. lease options, manage asset acquisition and disposal
Create standard specifications by vehicle and equipment class
Plan asset replacements based on mileage, hours, downtime, and cost data
Maintain CapEx plan with input from Operations and Finance

Cost Control & Reporting

Track total cost of ownership (TCO) per asset
Identify cost-saving opportunities in repairs, fuel, and equipment deployment
Provide reporting on repair backlog, asset utilization, downtown and fuel burn, and PM compliance rates.

Vendor & Field Support

Build strong relationships with parts suppliers, repair vendors, and rental companies
Support field teams with responsive delivery of working equipment and timely repairs
Negotiate favorable service and parts agreements

QUALIFICATIONS

5+ years of experience managing mixed fleets in construction or industrial settings
Working knowledge of vehicle/equipment diagnostics and repair processes
Strong understanding of DOT, OSHA, and inspection standards
Proficient with fleet technology (Fleetio, GeoTab, or equivalent)
Leadership skills to build, coach, and grow an internal team
Strong organizational, communication, and decision-making abilities

PREFERRED EXPERIENCE

Prior hands-on mechanical experience (diesel, heavy equipment, trailers)
Experience transitioning a shop into a proactive, service-first department
Experience implementing or standardizing fleet systems
CDL or equipment operator certification

OVERVIEW:

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may change over time to accommodate business needs.

Pay will be based on experience.

Superior Contracting & Manufacturing Services Co. is a 100% Employee-Owned Company. We offer competitive compensation, Health Insurance, 401K, and an Employee Stock Ownership Plan. We also support opportunities for professional growth and advancement within our dynamic and growing company.

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Compensation Package:

Bonus opportunities
Employee stock ownership plan

Superior Contracting & Manufacturing Services Co. is an equal opportunity employer and is committed to diversity and inclusion in all aspects of employment. We celebrate the unique perspectives and experiences that each team member brings to our company.

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