Brown and Caldwell has an exciting opportunity for a full time, in-office Project Coordinator to join our growing professional engineering and environmental consulting office. We are seeking a positive, self-motivated person who enjoys multi-tasking and learning on the job. Our ideal candidate will proactively partner with a high performing program team to manage, coordinate, and execute project tasks from start to finish, while closely working with our project team. This position will provide a variety of project support, and clerical and administrative functions as outlined below.
Detailed Description:
- Work within a program team to assist with the implementation of a large, complex construction programs at a water resource recovery facility located in Alexandria, Virgina.
- Establish and maintain effective working relationships with stakeholders, including the project team, subconsultants, contractors, and the client.
- Coordinate and manage supply orders for the client office, including office supplies, various client requests, and program needs. (ex. PPE, site signage, printed deliverables, etc.).
- Assist with daily project needs as assigned by the Client, project manager and program staff.
- Assist and support document management processing associated with large construction projects, including submittals, request for information, and construction related documentation.
- Coordinate with partners, clients and other program team members to set up program meetings, coordinate with other project and administrate staff to reserve conference rooms, set up projectors, attend meetings, and take meeting minutes.
- Inform managers of important information, decisions, and deadlines throughout the day; Anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their daily tasks and work.
- Prepare and review presentations for meetings, workshops, and community events.
- Compile and process expense reports for Program related charges.
- Assist in the onboarding process of new Program team members.
- Assist in the management of interns and their program related tasks.
- Participate and assist in the execution of major stakeholder events associated with the program.
- Update and maintain the Program’s Resource Site and Program’s Document Library.
- Contribute to internal and external controls documentation and monitoring.
- Transcribe, type, format, produce, proofread, and edit wide range of complex documents including correspondence, meeting minutes, reports, memos, contracts, project descriptions, and other miscellaneous documents to meet all project and proposal objectives.
- Work under tight deadlines and manage multiple assignments, prioritizing as deadlines and needs change
- Assist in the management, tracking, and reporting on the status of documents (e.g. correspondence, daily reports, shop drawings, etc.).
- Project Closeout: Collect materials for the project file, coordinate archiving of project with administrative staff
- Other duties as assigned.
Desired Skills and Experience:
- Bachelor’s degree in Business Administration or similar field preferred
- Experience in project management/coordination in the Architecture and Engineering (A&E) and construction industry preferred.
- It is critical for the candidate to be a strong, approachable communicator, be detail-oriented and organized, and be able to influence others to accomplish objectives in this role.
- Experience in the program management field and financial reporting.
- Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; PowerPoint, MS Project, SharePoint, and Access skills are a plus.
- Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
- Candidate should be comfortable working directly with technical staff.
- Good communication skills (written and verbal) are essential.
- Candidate should be willing to work occasional over-time.
- Valid driver’s license and good driving record.
- Technical editing/writing experience.
Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
Location B: $22.40 - $30.80
You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
This position is subject to a pre-employment background check and a pre-employment drug test.
Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.
