(*IN PLANT ROLE -See Client specific information below in Job Requirements)

Summary of Description:

Provide bookkeeping, record keeping and clerical services to numerous functions on site, including procurement, inventory control, payroll, accounts payable, shipping, mechanical dispatch, data systems (i.e.: SAP) and planning/scheduling.

Duties:

• Converting properly approved requisitions for materials/services into purchase orders. Involves working with internal stakeholders, category Leads, external suppliers, warehouse personnel, contract specialists and corporate procurement support.
• Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports.
• Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP).
• Communicating, dispatching manpower and equipment needs. Track and reconcile hours worked by maintenance and operations employees for payroll purposes.
• Processing invoices for payment.
• Accounting for inbound and outbound products.
• Maintaining regulatory documents and other records per established record retention policy.
• Analyzing inventory status to recommend proper disposition of assets.
• Assisting Planners by issuing work plans, cost and schedule reports and work orders.
• Executing transactional processes and reconciling transactions on a daily basis.
• Recording accurately and timely.
• Perform other job-related duties as assigned.

Education and Experience:

High School Diploma or Equivalent (GED), with additional specialized training or college course work and 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Specific Skills:

• Proficient at spreadsheet and data base programs (Excel, Access, etc.), with emphasis on material and service PO creation and reporting.
• Working experience with procurement buying/contracts and creating PO’s.
• Working knowledge of procurement policies and internal control standards.
• Advanced accounting and math skills.
• Ability to manage multiple tasks and prioritize in a multi-faceted work environment.
• Ability to communicate effectively, contribute effectively in a team environment and is customer oriented.
• Excellent interpersonal, organizational and time management skills.
• Strong communication skills.
• Exceptional attention to detail and accuracy.

Physical Requirements:

• Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
• Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

* Due to in plant position the below referenced Job Duties have been provided by the client:

This role is hybrid work schedule allowing qualified candidates to work remote 50% and on-site 50%.

Purpose 

Enter invoices and Direct Payment requests in SAP.  Audit Employee Expense Reports including, validate general ledger accounting as provided by Finance and approval hierarchy for processing reimbursement.  Daily interaction and communication through verbal and written techniques with all levels of personnel regard in ginvoice and payment inquiries.  Provide timely payment and issuance of all ACH/Wire/Check disbursements.Available to support during financial audit requests related to accounts payable processes and document postings.  Research and report on vendor inquiries.  Maintain file room, ensure documents are available upon request.

Key Accountabilities:

Scan and process vendor invoices in SAP Open Text Vendor Invoice Management system on a timely,accurate basis.

Request KRED vendor account creation/changes.

Audit and process Employee Expense Reports.Ensuring proper cost account coding and approvals are followed.

Manage department issued shared and individual email accounts.

Maintain/manage multiple Excel spreadsheets.

Audit and process Freight invoices.

Process Direct Payment request (non-PO purchases)per applicable policies,procedures,and work instructions for payment processing.

Distribute and mail daily vendor checks.

Research and report on invoice inquiries.

Perform Vendor Statement Reconciliations.

Maintain proper document retention for vendor documents.

Open and distribute mail.

Education:

High School Diploma or GED 

Experience Preferred:

SAP and Open Text Vendor Invoice Management (1 year or more required) 3 to 5 years accounts payable or related position preferred