Accounts Payable Specialist

General Purpose:

The Accounts Payable Specialist is responsible for the maintenance of accurate and on-time payables and records relative to the accounts payable function of AVE-PLP. This position coordinates activities and cooperates with other departments to best serve the needs of customers and co-workers. The Accounts Payable Specialist reports to the Accounts Payable Lead.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes invoices and payments in a timely and accurate fashion and maximizes discounts through timely payment of invoices.
• Files necessary paperwork and scans paperwork into electronic accounting system.
• Forwards invoices to appropriate associate or manager for receipting and/or payment authorization.
• Obtains proper authorization when required and matches invoices to properly approved purchase orders and receiving documents.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Notifies purchasing and/or receiving about major variances.
• Maintains the vendor database and contacts vendors regarding errors on invoices.
• Assigns codes to invoices.
• Manages Accounts Payable (A/P) email inbox to include reviewing vendor invoices, credit memos, and statements and distribute source documents immediately for departmental approval or review.
• Prepares invoices for payment.
• Prepares accounts payable checks/Electronic Funds Transfer (EFT) payments.
• Manages 1099 settings based on vendor type.
• Performs other duties as required and necessary to ensure the success of AVE-PLP.

Supervisory Duties:

• None.

Knowledge, Skills, and Abilities:

• Ability to consistently promote, support, work, and act in a manner in support of AVE-PLP’s DNA.

• Ability to maintain confidential and meticulous records.
• Ability to handle a heavy volume of A/P work that includes data entry, filing, matching, and batching of invoices, and maintaining relationships with the field operations team and vendors.
• Excellent customer and employee service skills.
• Ability to answer all vendor inquiries professionally and positively.
• Ability to maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
• Strong time management and organizational skills.
• Strong oral communication skills; including telephone skills.
• Ability to provide a high level of attention to detail and accuracy, meet deadlines, and multi-task.
• PC skills utilizing Windows applications (especially Word and Excel) as well as ability to learn other accounting software systems.

Education:

• Associates degree is required. A degree in accounting or a related field is preferred.

Experience:

• One or more years of experience as an accountant or bookkeeper is required.
• An equivalent combination of education and experience may be substituted on a year for year basis.

Additional Requirements/Licenses/Certifications:

• Must have reliable transportation.
• Must have and maintain a valid driver’s license.
• Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to the start of employment.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in a professional office environment.
• The noise level in the work environment is usually moderate.
• Work may involve extended hours and overtime during month-end and year-end processing, holidays, weekends, and evenings.

Physical Activities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is largely a sedentary role; however, some filing is required; it would require the ability to reach for and lift files, open filing cabinets and bend or stand on a stool as necessary.
• Ability to stand, sit, walk, walk on unpaved terrain, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• Moderate physical activity required by moving and positioning objects up to 50 pounds occasionally and/or up to 20 pounds frequently.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) is an Equal Opportunity Employer and does not discriminate against any person in any condition of employment based on race, color, creed, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, or veteran status.