Project Coordinator

Summary: Assist Project Managers and Project Engineers in setting up, maintaining and closing out projects in accounting system. Monitor Subcontractor compliance and authorize payment release; contract administration and other administrative duties assigned.

Essential Duties and Overall Responsibilities include, but are not limited to the following, as other duties may be assigned:

• Provides daily administrative support for the Project Team, prioritizing workflow within multiple projects.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Build Work Authorizations, Professional Service Agreements and Purchase Orders in Procore.
• Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements and Purchase Orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Create subcontractor/supplier change orders, track change order status, and maintain documentation in Procore.
• Perform proper due diligence including verification of approvals and required lien releases.
• Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.
• Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.
• Work with Project Team to resolve billing discrepancies.
• Review and validation of sub-contractor and sub-tier waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).
• Manages the maintenance of Waivers in Textura and Procore.
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers.
• Facilitates resolution of the release of Mechanic liens with the Legal Department as needed.
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers
• Prepares waivers for checks to be issued.
• Manages internal communication via telephone, email inquiries and respond as appropriate.
  
  
  

Supervisory Responsibilities

This job has no supervisory responsibilities.

Work Environment/Physical Demands

The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to speak and hear.

The employee is frequently required to stand; walk; sit; bend; use hands to finger, handle, or feel and reach with hands and arms. Light lifting may be required up to 15 pounds.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of some of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• Must be able to prioritize tasks and meet deadlines in a fast-paced work environment.
• Minimum of three (3) years of administrative or accounting experience in a construction or related environment preferred.
• High School Diploma or equivalent required.
• Experience using Viewpoint, Textura, Procore, Docusign, BlueBeam or other similar construction software preferred.
• Working knowledge of Microsoft Word, Excel, Outlook and Internet.
• Excellent customer service skills and administrative support experience.