Catamount is on a mission to be the construction partner of choice. Every day, we build the infrastructure that matters; the distribution center that ships the gift you need tomorrow, the restaurants where you celebrate life, the assisted living community where loved ones are cared for, your first apartment, the facility you seek out when you need the best medical care, and the fire stations that hold our heroes - Catamount builds communities. We are passionate employee owners and we are looking for team members who want to build their future with us.
At Catamount, we enable opportunity and growth. We invest in training and continuing education while maintaining an open-door philosophy which fosters collaboration and teamwork. We work hard, but we also know when it is time to build in balance. We support each other so that when you work here, you feel the Catamount difference.
Role Overview: The Administrative and Accounts Payable Assistant supports Project Management teams & Leadership with administrative, accounting, and general office duties.
Roles and Responsibilities: include but are not limited to the following. Other duties may be assigned as needed.
Accounts Payable Duties
Enter all unapproved invoices into accounting software
Ensure timely coding and approvals for all invoices
Enter coding into accounting software, upload invoices for final approval and payment
Monitor incoming account statements
Administrative Duties
Assist with project document management (scanning, filing, SharePoint…)
Greet visitors and guests; connect them with the appropriate person as needed
Assist with mail, delivery & courier. Sort incoming mail and deliver to appropriate department or individual, process outgoing mail and packages
Answer, screen, and direct incoming telephone calls. Answer questions about the organization and provide callers with address, directions, fax numbers, and other miscellaneous company information
Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs
Maintain inventory and organization of office and kitchen supplies; order new supplies as needed
Keep conference rooms tidy and clean tables as needed
Assist superintendents with job site needs (hotels, air travel, car rentals, living accommodations, site office supplies…)
Assist Project Coordinators as needed (filing, sorting, making labels, etc.)
Ordering food for meetings & events
Working knowledge of Excel, Word & Outlook
Other duties as assigned
Supervisory Responsibilities
This job has no supervisory responsibilities.
Work Environment/Physical Demands
The noise level in the work environment is usually moderate.
While performing the duties of this job, the employee is regularly required to speak and hear.
The employee is frequently required to stand; walk; sit; bend; use hands to finger, handle, or feel and reach with hands and arms. Light lifting may be required up to 15 pounds.
Qualifications/Computer Skills
Ability to clearly speak, read, write and understand the English language.
Ability to read and determine mailing labels, addresses and other postal instructions.
To perform this job successfully, an individual should have the ability to perform basic functions in Microsoft Word and Excel, use Microsoft Outlook, and learn various company software.
Education And/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Why You Might Love Working Here
You will have the opportunity to support a growing team and company in a true learning and mentoring environment. Our Divisions have the “feel” of a small business while offering the resources of a large company.
Our work spans across a multitude of market sectors, providing opportunities to shift between project types
We’re 100% employee owned. It’s not just a unique wealth building and retirement benefit, it helps align our people and goals as we share our successes
Our culture has been described as a family environment, promoting work-life balance, as well as community involvement
Benefits: Catamount offers a rich benefits portfolio that includes medical, dental, and vision insurance; life insurance; short and long-term disability; an Employee Assistance Program; a 401(k) Plan; an Employee Stock Ownership Plan (ESOP); a generous VacationFlex program; paid sick time; and other optional programs such as Pet Insurance, AFLAC Accident, Critical Illness, and Hospital Policies.* Additionally, this position is eligible for a monthly car allowance. *Please refer to the Summary Plan Descriptions for eligibility requirements and additional detail.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Construction
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