Administrative Clerk

ServiceMaster • Full-time • Atlanta, GA, US • $20 / hour • 11m ago

Benefits

401(k)
Bonus based on performance
Dental insurance
Flexible schedule
Health insurance
Home office stipend
Opportunity for advancement
Paid time off
Parental leave
Signing bonus
Training & development
Tuition assistance
Vision insurance
Arrange Appointments:
Schedule meetings and appointments for team members or executives, ensuring that all relevant parties are available.
Utilize calendar management tools to avoid scheduling conflicts and to send out reminders to participants.
Confirm appointments in advance and make necessary adjustments based on changes in availability or priorities.
Monitor and Manage Office Supply Inventory:
Regularly assess the stock levels of office supplies, such as paper, pens, and other essential materials, to ensure that the office is well-equipped.
Create and maintain an inventory tracking system to monitor usage patterns and anticipate future needs.
Place orders for supplies in a timely manner, negotiating with vendors for the best prices and ensuring timely delivery.
Record and Preserve Meeting Minutes:
Attend meetings and take detailed notes on discussions, decisions made, and action items assigned to participants.
Organize and format the minutes in a clear and concise manner, ensuring that they are easily understandable.
Distribute the minutes to all relevant stakeholders promptly after the meeting and store them in an accessible location for future reference.
Establish and Uphold a Filing System:
Develop a systematic filing system for both physical and digital documents, categorizing files in a way that promotes easy retrieval.
Regularly review and update the filing system to ensure it remains efficient and relevant, discarding outdated or unnecessary documents.
Train staff on the proper use of the filing system to maintain consistency and organization across the office.
Respond to and Route Telephone Calls:
Answer incoming calls promptly and professionally, providing assistance or information as needed.
Screen calls to determine their urgency and importance, directing them to the appropriate person or department.
Take detailed messages when necessary, ensuring that all relevant information is communicated clearly to the intended recipient.
Plan and Coordinate Events:
Organize company events, meetings, or conferences by coordinating logistics such as venue selection, catering, and audiovisual needs.
Develop event timelines and checklists to ensure all tasks are completed on schedule.
Collaborate with vendors and stakeholders to ensure that the event runs smoothly and meets the objectives set by the organization.

This expanded version provides a more detailed overview of each task, highlighting the responsibilities and skills involved in each area.

This is a remote position.

Compensation: $20.00 - $20.00 per hour

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