Project Accountant

NBS • Full-time • Temecula, California • 3d ago

Job Title: Accountant - Project

Classification: Full Time, Exempt

Location: Remote or Temecula, CA

NBS has standard office hours of Monday through Friday 8 a.m. – 5 p.m. PST with the option to work a Compressed Work Week (9/80) schedule.

Summary:

The Accountantis responsible for executing day-to-day accounting functions with a primary focus on project-based invoicing, accounts payable, cost tracking, and revenue recognition support. This role manages the full billing cycle in accordance with contract terms, processes vendor invoices and subcontractor payments, reconciles project costs, and assists with month-end close activities. The Project Accountant works closely with project managers to ensure accurate financial data, timely invoicing, and proper expense allocation while maintaining compliance with company policies and GAAP.

Essential functions:

Project Billing and Invoicing
Prepare and process project invoices including time-and-materials, fixed-fee, milestone, and progress billings. Review contracts to ensure billing aligns with client terms and approved budgets. Track unbilled revenue, monitor aging of receivables, and assist with resolving billing discrepancies.

Accounts Payable Processing
Review, code, and process vendor and subcontractor invoices with accurate project and general ledger allocation. Ensure timely payment in accordance with company policy and contract terms. Reconcile vendor statements, resolve discrepancies, and maintain proper documentation and approval workflows.

Project Cost Tracking and Reconciliation
Record and reconcile project-related costs including labor, expenses, and subcontractor charges. Monitor project budgets versus actuals and identify discrepancies for review. Support accurate revenue recognition by ensuring project financial data is complete and properly classified.

Month-End Close and Financial Support
Assist with month-end close activities including journal entries, account reconciliations, accrued revenue schedules, and reporting. Maintain supporting documentation for project accounting and support audit requests as needed.

Knowledge/Skills/Abilities:

Working knowledge of GAAP, revenue recognition principles, and project-based accounting practices

Experience managing large data sets

Experience with project billing methodologies

ProficiencyinNetSuite(including project setup, billing, reporting, and general ledger functions)

Strong understanding of accounts payable processes, invoice coding, and vendor management

Ability to review and interpret client contracts for billing and compliance requirements

Strong reconciliation skills with attention to detail and accuracy

Proficient in Microsoft Excel, including pivot tables, lookups, and data analysis

Ability to manage multiple projects and deadlines in a fast-paced environment

Strong organizational and documentation skills

Effective written and verbal communication skills with the ability to collaborate cross-functionally

NBS Benefits:

We offer a full line of benefits including the following:

Employee Stock Ownership Program – 100% Employee Owned

401k Plan with a generous employer match

Medical and Dental Insurance coverage is paid in full for the employee.

Paid Vacation, Sick, Holidays, and Volunteer time.

Life insurance covering the employee in the sum of $100,000, is paid in full by NBS.

Short- and long-term disability insurance for the employee is paid in full by NBS.

About NBS:

NBS is a consulting firm helping communities fund tomorrow. We typically work directly for government agencies, such as cities, school districts, and special districts, but also consult with a variety of non-profit and private entities. In addition, NBS licenses its proprietary software, called D-FAST®, to local government agencies nationwide. The primary office is in Temecula with a secondary office located in San Francisco. We are a 100% employee-owned company with roughly 55 employees. We have been in business since 1996 and have been growing consistently and responsibly ever since. We pride ourselves in what we do for our communities, as well as our great work environment, growth opportunities, personal and professional development, and excellent benefits. 

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