JOB SUMMARY
The Part-time Receptionist is responsible for providing general receptionist duties. This position works at the front desk of the Operations Office. The Part-time Receptionist is the first point of contact for outside calls, walk-ins, mail/shipping, and employees. This position must be able to multi-task between answering phones, checking security, and assisting potential clients and visitors. The Receptionist needs good verbal, written and non-verbal communication. Also, knowledge of computer programs such as Microsoft Word, Excel, and Outlook is a must for this position.
ESSENTIAL DUTIES AND RESPONSIBILITITES include the following. Other duties may be assigned.
- Provide excellent customer service.
- Answering and directing incoming calls and greeting, directing, and assisting visitors.
- Assist with security to the office by opening the drive in gate, front door, helping with emergencies and confirming clients business with the company.
- Daily inventory, cleaning, stocking and replenishing office supplies including but not limited to copy machines, coffee and kitchen equipment and supplies.
- Opening and distributing mail for the entire Operations office.
- Ordering office supplies, equipment, coffee, sodas, water, etc.…
- Point of contact for issues within the office such as but not restricted to calling for ink cartridges, bug/pest issues, security issues, water leaks, water is turned off, bathroom issues, etc.…
- Provide administrative support to the office and assist other departments as requested.
- Compose communication/correspondence (memos, letters, and flyers).
- Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
- Helps organize special events (luncheons, holiday party, bocce tournaments).
- Copy, fax, distribute, shred documents.
- Updates job knowledge by participating in educational opportunities.
- Assist with special projects.
- More duties could be assigned as needed
EQUIPMENT USE
- Telephone – Frequently
- Copier – Frequently
- Computer – Frequently
SOFTWARE USE
Word, Excel, Adobe, Teams, and Outlook
QUALIFICATIONS, EDUCATION AND/OR EXPERIENCE, LICENSES, AND CERTIFICATIONS
Equivalent to completion of a two-year degree in business or related field is preferred. One to three years of administrative office support experience. Intermediate to advanced knowledge of Excel, Word, and Outlook. Bi-lingual preferred for the position.
SPECIAL CONDITIONS OF EMPLOYMENT
Pre-employment background screening investigation results that are acceptable to GCC at GCC’s sole discretion.
- Drug/alcohol test (negative test results).
- Background check (DMV, civil/criminal convictions, Social Security, work history, credit review due to banking responsibilities).
- Valid driver’s license and clean driving record.
MENTAL DEMANDS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence. Ability to apply basic mathematical concepts.Ability to apply elementary mathematical operations to tasks. Ability to identify problems.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
GCC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
