Description
Summary of Description:
Responsible for the purchase and/or lease of construction materials and equipment, permanent facility equipment and materials, and replacement parts for company equipment.
Duties:
- Prepare written inquiries or obtain verbal quotes for vendor supplied items in compliance with requisitions and/or specifications.
- Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, etc. to determine successful bidder.
- Negotiate terms/conditions of and place purchase orders. Negotiate and issue purchase change orders.
- Prepare all required documentation for each purchase order. Expedite awarded purchase orders when necessary to insure timely delivery.
- When required, handle third party rental contracts, awards, renewals, and terminations. Maintain files and chart all rental orders.
- Coordinate invoice problems with vendor and accounting, and delivery requirements with vendor and supervision.
- Establish/maintain working contact with vendors. Meet with sales and vendor representatives, as required.
- Perform other job-related duties as assigned.
Education and Experience:
High School Diploma or Equivalent (GED), with additional specialized training or college course work and at least six (6) years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Specific Skills:
- Working knowledge of procurement techniques, procedures, policies, accounting, and business contract laws required.
- Good communication and interpersonal skills.
- Ability to work individually and make decisions is essential.
Physical Requirements:
- Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Requirements
The below requirements were provided by the client.
Role: The major accountabilities of the Procurement Buyer pertain to the providing input and support of the Planning, Preparation, Execution, and Post-turnaround phases of the Work Process as defined in the Turnaround Work Process. The Buyer function generally is focused around ensuring all materials are procured and on site to meet turnaround goals.
Key Responsibilities & Expectations:
· Order materials as specified by TA planning.
· Expedite Material - Track all long-lead materials orders and routinely communicate status to TA Team. Procurement will confirm the long-lead material will be delivered by the planned delivery date.
· Procure Long Lead Materials. Keep a detailed list of long lead materials, their expected arrivals and inform the lead planner of any potential arrivals that might threaten the TA schedule.
· Define Procurement Strategy. Buyer will analyze the following data:
o Identify Outline Agreements available for planned TA work
o Verify contractor data from ISNetworld. Procurement will ensure the contractor is in good standing at contract issuance, but not on an on-going surveillance basis.
o Worker’s Compensation Multiplier (EMR). Procurement will ensure the contractor is in good standing at contract issuance.
o Quality, Cost and Schedule performance from evaluations on previous LACC work
o Works with vendors on commercial and legal pre-qualifications
o Financial standing, insurance coverage
o Commercial Pricing Strategy
· Receive and analyze Bids from vendors and contractors, qualifies commercial proposals
· Work with Reliability department to provide technical clarifications during bid processes
· Provide support to TA Manager to map Procurement and Material Management Process
· Issue periodic contract and purchase order status reports to the TA Team until all contracts are in place
· Participate in Lessons Learned
Skills/Competencies:
· Supply chain logistics
· SAP
· TA organization and execution flow
· Procurement Processes
· Material specification requirements
1. Pre-Turnaround Planning & Preparation
· Review scope, work packages, and material requirements with planners, schedulers, and engineers.
· Build detailed material lists (BOMs) and validate specifications with SMEs.
· Identify long-lead equipment and initiate early procurement actions.
· Evaluate vendor capabilities, lead times, and risk factors.
· Secure budgetary quotes to support cost estimates and TA planning.
2. Procurement Execution
· Issue RFQs/RFPs for materials, parts, and contractor services.
· Evaluate bids based on cost, delivery schedule, technical compliance, and past performance.
· Conduct commercial negotiations to secure competitive pricing and favorable terms.
· Prepare purchase orders with TA-specific terms (expedited shipping, penalties, warranties, etc.).
· Secure vendor commitments for rapid turnaround delivery windows.
3. Expediting & Logistics
· Track and expedite all critical orders to ensure arrival before scheduled need dates.
· Maintain daily/weekly expediting reports for the TA leadership team.
· Coordinate with logistics, warehouse, and QA/QC for incoming inspections.
· Resolve shipping issues, vendor delays, or material discrepancies immediately.
· Arrange special logistics (hot shots, same-day couriers, international freight, weekend deliveries).
4. Vendor Management
· Align vendors with TA schedules, milestones, and emergent needs.
· Hold progress calls to confirm readiness, fabrication timelines, and delivery risks.
· Coordinate field service labor, technicians, or OEM reps needed during the event.
· Review vendor documentation (MTRs, ITPs, weld logs, etc.).
5. On-Site Turnaround Support
· Staff command center or procurement desk during the turnaround.
· Respond to emergent material requests or unexpected failures.
· Issue emergency POs and source last-minute parts/services under extreme time constraints.
· Coordinate with planners/schedulers when materials impact the TA critical path.
· Monitor material staging areas to ensure parts are available for crews.
6. Cost Control & Reporting
· Maintain accurate PO status, spend tracking, and budget updates.
· Support daily TA cost meetings with procurement and logistics data.
· Verify vendor invoices, resolve discrepancies, and enforce contract terms.
· Close out purchase orders and capture savings, variances, and lessons learned.
7. Post-Turnaround Activities
· Conduct vendor performance evaluations.
· Assist in closeout reports and supply chain lessons learned.
· Return unused materials and finalize warranty documentation.
· Archive procurement records for future turnarounds.
