Operations Administrator

International Education Corporation • West Covina, CA, US • $22 - $27 / hour • 6d ago

Job Details

Job Location: California West Covina UEI - West Covina, CA

Salary Range: $22.00 - $27.00 Hourly

Job Category: Campus Administration

Description

UEI College is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career - its an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

We are currently seeking an Operations Administrator to join our team.

Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.

Primary/essential duties and responsibilities

Complies with all Federal, State, accreditation and institutional policies and procedures.
Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
Assist the Campus President or Executive Director with reducing turnover at the campus
Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.
Provide support towards scheduling and being the liaison with campus Security Staff.
Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.
Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.
Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.
Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.
Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.
Creates requisitions and offer terms using company’s Applicant Tracking System..
Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.
Creates and maintains confidential employee files.
Other duties as assigned.

Qualifications

One-three years related experience, or equivalent combination of education and experience.
Recruiting or staffing experience preferred
Ability to effectively manage multiple priorities.
Commitment to quality.
Strong interpersonal and communication skills.
Basic Excel skills.
Ability to apply intermediate mathematical concepts.
Ability to read, analyzes, and interprets financial reports and legal documents.
English will be the primary language used; bilingual abilities useful but not required.

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