Overview
At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.
Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.
Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.
Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.
We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.
AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.
Responsibilities
- Provide mid-level financial, program, and administrative support to ONR Code 33 in Arlington, Virginia.
- Prepare and research funding documents within Navy ERP and PPS; track commitments, obligations and expenditures of funding; and assist in resolving issues related to NERP Work Breakdown Structure (WBS) funding that are not meeting financial benchmarks related to commitments, obligations, and/or expenditures across multiple contractors/performers.
- Draft funding documents and Purchase Requests (PRs).
- Assist program officers and other government personnel with utilizing the following systems and software to manage project activities and resources to mitigate risk throughout the project lifecycle, track project execution for planned and actual progress related to schedule, cost, and technical performance, and monitor project action items and progress: Navy Marine Corps Internet (NMCI), Computer Optimized Batch Reconciliation Application (COBRA), Program Budget Information System (PBIS), Navy Enterprise Resource Planning (NERP)/Procurement for the Public Sector (PPS), Procurement Integrated Enterprise Environment (PIEE)/Wide Area Workflow (WAWF), Contract Administration System (CAMIS), Standard Accounting and Reporting System (STARS), Program Budget Information System (PBIS), Earned Value Management (EVM) tools, Microsoft Access, Microsoft 365, Microsoft Share Point, Flank Speed Teams, and iConnect.
- Assist in developing presentations or reports for speaker presentations and Department of Navy higher echelon briefings. This may involve compiling data from multiple individuals in specific software formats, such as Microsoft PowerPoint or Word.
- Organize/coordinate meetings and book conference rooms; work with the ONR Corporate Strategic Communications (CSC) as necessary for coordinating off-site events.
- Provide administrative support for NMCI seats/correspondence and routing sheets/training/management internal controls.
- Attend meetings/program reviews, compile information for lessons learned, assist program officer(s) by registering attendees, distribute workshop information, develop supporting documents, and provide administrative support.
- Prepare agendas, minutes, and other administrative support documents as needed.
- Research and provide information related to any regulations and policies related to making travel arrangements including the Federal Joint Travel Regulations, foreign clearance guide, national and international visit requests, short and standard lead country clearances, Aircraft and Personnel Automated Clearance System, DISS Information System for Security, standard and short lead VISAs, and fee and no-fee standard/short-lead passports.
- Assist department leadership and/or program officers with DTS, enter travel requests into DTS, and work with the Scheduled Air Transportation Office (SATO) travel system as needed.
- Assist with foreign travel requirements verification, invitational travel orders and vouchers, passport requests, VISA requests, visit requests, official diplomatic and country clearances, letters of expediting, country and diplomatic clearances, and other associated travel documentation and tasks.
- Arrange access and escort department visitors.
- Provide scheduling support and maintain calendars for program officers and other government personnel as needed.
- Provide general administrative and HR support for Program Officers and the department at large.
- Other duties as assigned.
- Conus and Oconus Travel will be required occasionally in support of ONR activities such as conferences, international collaborations, operational exercises, operational demonstrations, and integration and planning meetings.
Qualifications
AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.
- A Bachelor’s degree from a fully accredited college or university and three (3) years of experience providing administrative, business, and financial support or (2) a high school diploma with at least seven (7) years of experience providing administrative, business, and financial support.
- Up to 3 days/week of telework are authorized for this position.
- Experience with government planning, forecasting, program budgeting, funding, execution monitoring and reporting against commitment, obligation, and expenditure benchmarks.
- Experience developing and executing complex programmatic tasks.
- Demonstrated ability to interface with Government and S&T contractor/grantee personnel in order to meet program manager needs.
- Telework for this position is available at a maximum of three days a week.
- Must be able to obtain and maintain a Department of Defense security clearance.
- Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
