Office Coordinator Assistant - Seasonal

Davey Tree • Burlington, ON, CA • 1m ago

Additional Locations: N/A

Primary Locations: Ontario, Burlington, 6-4450 Corporate Drive, L7L 5R3

Requisition ID: 206855

Position Overview

As an office coordinator assistant with Davey Tree, you will get to wear many hats and get involved in several aspects of the business. You will act as the main point of contact at the office for all staff and customers and will assist the local management team administratively. This role will be an integral part of not only the local office team but be in direct contact with our corporate office to ensure operations and administration run efficiently.

Office Hours: 8:00 am to 4:30 pm

Workdays: Mondays, Tuesdays & Thursdays (with some flexibility)

Seasonal: March to September/October

In office position.

Job Duties

Provide administrative support to the Office Coordinator and Management.

Answer phones and direct inquiries; Reply to general information requests.

Enter and update new customer information.

Schedule appointments for the Arborists/Management team.

Obtain and submit customer payments for processing.

Maintain client files and keep filing system up to date.

Assist with accounts receivable ensuring timeliness, accuracy, and correct billing.

Collect, process and transfer timesheets to the payroll department for processing.

Cover time off, including vacation/sick days when needed.

Greet clients/suppliers/visitors in a professional and friendly manner.

Package, mail/email client documents.

Qualifications

Must be able to work specified days noted and be flexible with hours.

Willing to work a minimum of 20-24 hours per week and more when needed during the busy season.

Willing and able to cover the full-time Office Coordinators’ time off (vacation/sick days).

1-2 years in an office administrative role preferred.

Excellent telephone, communication, filing and multi-tasking skills.

Able to work in a fast-paced environment.

Great aptitude for developing and maintaining relationships with clients and staff.

Great attention to details.

Proficient in Microsoft Word, Outlook and Excel.

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

If you require accommodation at any time during the recruitment process, please email canada.recruiting@davey.com.

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