Bookkeeper / Administrative Assistant
Position Overview
Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including creating invoices, posting payments, accounts receivable, accounts payable, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with QuickBooks Online, Outlook and Excel are a must. Prefer strong writing and problem-solving skills.
Job Responsibilities
- Data entry into QuickBooks Online
- Prepares correspondence, memoranda, reports, etc.
- May initiates routine and non-routine correspondence
- Reconcile employee expense reports
- Answers telephone calls, greets visitors, and resolves routine and complex inquiries
- May schedule appointments & meetings
- Maintain company calendar and company directory
- May enter in new job into ServiceMaster CRM, captures relevant customer and job information
- May utilize the assistance of one or more support staff members on a reporting or project basis
- Operates a personal computer and appropriate software packages or its equivalent
- May follow up with customer and / or client on work performed
- May call customers to collect payments
- May assist other departments within the company
- Understands ServiceMaster operating systems and services offered
- Maintaining cleanliness of work area
- Other duties as assigned
Job Requirements
- High school diploma/GED required, Degree preferred
- Previous administrative assistant experience preferred but not required
- Experience and skill with Microsoft© Office application (QuickBooks Online, Word, Outlook, PowerPoint, and Excel) required, advanced proficiency or higher required
- Comfortable using multiple types of software
- Personal time management and organizational skills
- Verbal and written communication skills
- Dependable and adaptable to operate within a fast-paced work environment
- Ability to manage highly confidential information
- Must qualify on all Company software platforms and demonstrate competency with their use
Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Candidate must be prepared to:
- Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
- Sitting for long periods of time while using office equipment such as computers, phones etc.
- Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
- Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
- Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.
