Bookkeeper / Administrative Assistant

ServiceMaster • Full-time • Hahira, GA, US • 7m ago

Benefits:

401(k)
Bonus based on performance

Bookkeeper / Administrative Assistant

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including creating invoices, posting payments, accounts receivable, accounts payable, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with QuickBooks Online, Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

Data entry into QuickBooks Online
Prepares correspondence, memoranda, reports, etc.
May initiates routine and non-routine correspondence
Reconcile employee expense reports
Answers telephone calls, greets visitors, and resolves routine and complex inquiries
May schedule appointments & meetings
Maintain company calendar and company directory
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
May utilize the assistance of one or more support staff members on a reporting or project basis
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer and / or client on work performed
May call customers to collect payments
May assist other departments within the company
Understands ServiceMaster operating systems and services offered
Maintaining cleanliness of work area
Other duties as assigned

Job Requirements

High school diploma/GED required, Degree preferred
Previous administrative assistant experience preferred but not required
Experience and skill with Microsoft© Office application (QuickBooks Online, Word, Outlook, PowerPoint, and Excel) required, advanced proficiency or higher required
Comfortable using multiple types of software
Personal time management and organizational skills
Verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information
Must qualify on all Company software platforms and demonstrate competency with their use

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidate must be prepared to:

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

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