Overview
MSA has an opportunity for a Part Time Administrative Coordinator to join our team onsite in our Duluth office. This person will assist our technical professionals with a variety of administrative tasks including word processing, event planning and office organization. Working hours are between 10:00am and 3:00pm Monday through Friday with some flexibility required for events or new employee onboarding. If you are detail oriented with the ability to solve problems, consider joining our team!
What does it mean to serve communities for over 100 years?At MSA, it means creating spaces where people can raise families, grow businesses, connect with their neighbors, and feel at home.
We began in 1919 with a single entrepreneur in Baraboo, Wisconsin. Today, we’re a team of 400+ employee-owners making an impact across the country. As a 100% employee-owned firm, we take pride in our work—because we truly own it. That ownership mindset shapes everything we do, from the quality of our designs to the way we support one another.
We’re driven by integrity, collaboration, and a belief in building lasting relationships—with clients and with each other. If you’re looking for a place where your work matters, your voice is heard, and your contributions help shape communities for generations, MSA might be the place for you.
Responsibilities
What you will do:
- Assisting engineers, team leaders, IT and marketing as needed as the main point of contact for the office
- Ability to maintain and meet project deadlines
- Developing and maintaining office procedures to keep office running smoothly
- Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc.
- Scanning, copying, printing and filing documents including but not limited to contracts and proposals
- Answering all incoming phone calls, greet and assist walk-in clients and guests
- Handling incoming and outgoing mail and packages
- Managing and ordering supplies for office and break room
- Scheduling appointments, managing schedules for meetings, including ordering lunch when needed and planning office social events
- Scheduling repairs for general office space, equipment and maintenance, and coordinating with vendors and suite landlord
- Assisting with workstation setup and maintaining IT asset inventory, along with onboarding new hires
- Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
- Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute
Qualifications
What you bring:
- Associates degree or higher degree in Office Administration or related field preferred
- Prior administrative office experience preferred
- Advanced knowledge of Microsoft Office and Outlook required
- Prior experience with Microsoft Teams preferred
- The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields
- Prior experience with FTP websites and/or ERP database would be a plus
- Prior experience with a PDF editor preferred
- Valid driver’s license and personal vehicle are required for routine office errands (mileage is compensated)
- Ability to prioritize between multiple tasks, detail-oriented, self-motivated, and great verbal and written communication skills desired.
The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.
The hourly wage for this position ranges from $18.80 to $30.20 per hour commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications.
Why MSA?
- Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
- Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact.
- We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team.
- Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us.
- Pay & Perks: Competitive pay and unique perks that make MSA stand out.
- Communities of Practice: Our think tanks and idea generators—regular collaboration and learning opportunities.
- Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance.
- Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative.
- Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations.
Best-in-Industry Benefits - Eligible employees enjoy:
- Quality Insurance Options: Medical, dental, and vision coverage for you and your family
- Paid Time Off: Minimum of 17 days in the first year for full-time employees
- Paid Holidays: 8 holidays per year
- Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave
- Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
- Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
- 401k Retirement Savings Plan: Generous employer match, immediately 100% vested
- Short Term Incentive (STIP) bonus
MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]
Equal Employment Opportunity/Affirmative Action Employer
