Receptionist

Griffith Company • Full-time • Santa Fe Springs, CA • 5d ago

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 115+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

We are looking for a Receptionist for our Santa Fe Springs office. The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office. Listed below are the other duties and task that this position handles.

ESSENTIAL FUNCTIONS
Average percent of time
40% Answering phones
20% Scanning of invoices and indexing them
5% Cash receipts - collecting checks and logs it in
10% Opening and distributing mail
10% Distribution of job related AP, progress releases, etc

Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
Preliminary Notices distributed to contract admin

5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
10% Monthly/Occasional Administrative Responsibilities

Maintain the First Aid Supplies Cabinet
Handles vending machines
Orders supplies for the kitchen
Other administrative responsibilities as needed – Back up for AP entry
Schedule building maintenance as instructed by Accounting Manager

KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

Minimum of 2 years in a receptionist or administrative role
Background in construction experience is preferred
Ability to multitask, juggle multiple priorities, and prioritize responsibilities
Ability to work under pressure in meeting specific responsibilities
Must have excellent organizational skills
Must have excellent communication and written skills
Ability to interact with a variety of individuals at all levels
Must have a pleasant and positive demeanor
Must have moderate computer skills in Excel, Word and Outlook applications
Ability adapt to changes of the company’s needs
Ability to follow up and follow through on tasks and projects

COMPETENCIES

Effective communication
Critical thinking
Time management/multitasking
Detail oriented
Service oriented
Analytical thinking
Punctual

EDUCATION

High school diploma.
Some college education a plus.

PHYSICAL REQUIREMENTS

Most time spent in an indoor office environment
Sitting at a desk for prolonged periods of time
Occasional lifting of files and boxes up to 20 lbs
Pushing/pulling of file cabinets
Extended visual use of a computer screen
Frequent typing

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly Range: $21.50- $24.00

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our external recruiting partners whom we already have an executed written agreement with. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a fee for any candidate placement resulting from the receipt of an unsolicited resume. Griffith Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Griffith Company’s Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Griffith Company will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Griffith Company’s CEO, Executive Vice President or Human Resources Director. No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.

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