Will-Burt
Job Title: Buyer, Senior
SUMMARY
Serves internal user needs for the more complex purchases of materials, supplies, equipment, and services necessary to support manufacturing requirements and plant operations as economically and efficiently as possible.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Learn the entire production planning and purchasing functions and gain a good understanding of all forms, paperwork, systems, and procedures.
- Making direct solicitations to prospective suppliers using a formal inquiry format, incorporating all necessary information required for sellers to submit responsive quotes
- Establishing source selection criteria for evaluation of quotations including target pricing for the anticipated purchase.
- Preparing spreadsheets, evaluating quotations received from prospective suppliers and recommending sourcing decisions regarding purchase order placement.
- Developing a comprehensive negotiation plan, including strategies, for management approval, prior to leading negotiations.
- Negotiating with selected suppliers per the management approved negotiation plan to obtain the lowest evaluated cost consistent with required quality, delivery, and other requirements
- Writing special flow-down terms and conditions required by the Government and other customer requirements; plus, other clauses needed to fully protect the company’s interests.
- Providing effective communication between the company and its suppliers.
- Assuring the smooth flow of requisitions, requests for quotation, letters of inquiry, purchase orders, blanket orders, system contracts, and other documents through Purchasing.
- Issuing timely change notices covering any differences between purchase order requirements and supplier performance.
- Identifying problem areas, initiating corrective action, and establishing problem resolution dates in a timely manner.
- Developing new, innovative contracting strategies to meet the needs of the changing marketplace which is emphasizing fewer suppliers who will consistently supply guaranteed quality products, delivered just-in-time, and meeting customer performance requirements to reduce inventories, to eliminate customer complaints and to assure continued company growth.
- Helping manage supplier performance costs in a manner that protects the company’s competitive posture.
- Maintaining compliance with all company policies and procedures contained in the company Purchasing Manual and other directives.
- Providing regular and periodic reporting in areas of responsibility as directed by management.
- Developing self-motivational efforts which increase individual achievements and help meet or beat cost savings goals to maximize Purchasing’s contributions to company profits and Return on Investment (ROI).
- Designing Supplier Rating Systems and other purchasing related methods to increase purchasing’s productivity, to improve supplier performance, to lower departmental costs, to expand the company’s profitability, to enlarge individual efficiencies and effectiveness and to overall improve company operations.
- Oversee and maintain inventory levels.
- Other duties may be assigned.
REQUIRED COMPETENCY To perform the job successfully, an individual should demonstrate the following competencies:
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; or the equivalent, however acquired, plus at least five years of industrial buying experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to author routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to effectively communicate written and verbal. Ability to negotiate.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to perform price and cost analysis.
CERTIFICATES, LICENSES, REGISTRATIONS
A C.P.M., C.S.C.P., or C.P.I.M. certification or interest to acquire such certification desired.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
