POSITION OBJECTIVE: The Assistant Project Manager assists the Project Manager with construction management for all assigned projects from inception to completion. The Assistant Project Manager is an integral part of the project team, ensuring projects are delivered on time and meet FCL standards.
DUTIES AND RESPONSIBILITIES
PRE-CONSTRUCTION, PROJECT AND SCHEDULE MANAGEMENT:
- Assist Project Manager in managing the construction and activities associated with the operations of a commercial construction project
- Assist in bringing the project to completion on schedule, within budget, and per the project specifications
- Provide administrative support for Change Order process
- Adhere to all safety, quality, and SWPPP control policies
- Collaborate with Project Manager in preparing a construction schedule
- Develop and strengthen client relations
- Accurately estimate projects from conceptual through construction documents
- Review with Project Manager project costs to ensure project is kept within budget
- Ensure compliance with bond and insurance requirements
- Maintain subcontractor relations
- Manage assigned projects under the direction of the Project Manager
- Perform additional assignments per client or management direction
PROFIT AND SCHEDULE MANAGEMENT:
- Assist with estimating projects as needed working under estimating staff
- Assist PM with Subcontracts and Subcontractor Change orders
- Compose Subcontractor change order for PM to review and sign
- Assist PM with Potential Change Orders (PCO), Approved Change Orders (ACO). and maintain updated PCO Log
- Support PM and PE to ensure timely reviews and ordering of materials so materials arrive on job site when required.
- Participate in monthly review process utilizing Company Construction software
- Assist PM in all aspects of the construction project (scheduling, pre-construction meetings, subcontract execution, submittals, material delivery, RFI’s, change orders, cash flow, and start-up/close-out items). Assists PM with client status reports
- Assists the Project Manager to establish and maintain an effective pay process for each project with the following objectives:
- Maintain a positive cash flow and timely payment by all parties.
- Create owner pay application for PM to review.
- Define, review and manage the owner pay application process throughout the project.
- Communicate with subcontractors to ensure the accuracy and timeliness of all subcontractor pay applications, submittals, approvals, and payments.
- Coordinate with Project Accountant to facilitate monthly owner billings.
- Utilize the scheduling and planning module of Microsoft Project.
- Assist PM overall ensuring projects are on track and meet contractual obligations. (Prepare updates weekly and monthly)
PLANNING AND COORDINATING:
- Help develop a long-term plan and schedule to meet the contract completion date.
- Work with Project Superintendent to conduct pre-construction meetings.
- Review all contract documents for potential conflicts or interpretation issues.
- Review design documents for compliance to specifications and contract
- Review all project plans, scopes, submittals and shop drawings for specification compliance and design/constructability issues.
- Assist the PM to prepare Invitations to Bid (ITBs) and solicit competitive trade proposals.
- Work with the PM and Superintendent to facilitate the project construction process.
- Review submittal to city to obtain permits, final approval or certificate of occupancy prior to completion date.
- Assist Project Administrator with collection of Warranty and O&M documentation.
- Attend weekly subcontractor field coordination meetings as required. Assist in preparation of meeting minutes and ensure Project Admin staff documents and forwards to all project participants.
- Coordinate/attend weekly Owner/Client meetings/conference calls as required. Assist in preparation of meeting minutes and ensure Project Admin staff documents and forwards to all project participants.
- May conduct weekly owner meetings when PM is absent.
- Assist the PM to coordinate substantial completion documentation, including punch-list preparation, commissioning and owner training.
- Support PM, PE, & Admin with acquiring required close-out documents.
OPERATIONAL EXCELLENCE:
- Perform regular jobsite visits.
- Ensure accuracy during submittal process to ensure timely approvals. Maintain an accurate and updated material delivery log.
- Alongside the PM the Assistant Project Manager is responsible for the Change Order Process, making sure all change requests are approved by the owner and incorporated into the owner change orders as well as the subcontractor change orders.
- Ensure proper document control and record keeping. Complete and retain all required project documentation in the Construction Management software. Coordinate with Project Administrator.
- Establish and maintain a proactive approach to avoid potential project issues.
- Collaborate with the PM to effectively problem solve issues by analyzing all aspects of a situation to reach final solutions.
- Work with the production team and owner to establish and/or maintain a healthy working relationship by clarifying owner needs, frequent communication and timely problem solving.
- Build professional relationships with all team members by acting with the highest level of ethics and integrity.
- Network with other professionals in the industry to assist in maintaining the reputation of FCL.
EDUCATION, EXPERIENCE AND SKILLS
REQUIRED:
- Bachelor’s Degree in Construction Management, Civil Engineering or related field or equivalent in work experience.
- OSHA 30 Hour or in process.
- SWPPP Training or in process.
- Knowledge of technical aspects, administration and project management of all phases of Industrial Design Build projects.
- Knowledge of public and construction safety and security issues and regulations.
- Knowledge of all applicable local, state and federal building codes, statutes and regulations.
- Ability to analyze complex problems, interpret needs and develop integrated, applicable solutions.
- Ability to work within a multidisciplinary team to meet and exceed project objectives and timeframes.
- Ability to effectively communicate with all parties in written and oral form.
- Excellent mathematical skills, including application and use in problem solving.
- Ability to read, understand blueprints and job specifications.
PREFERRED:
- Well-versed in software specific to job duties such as Construction Based software, Viewpoint, CMIC, MS Project and MS Office and the ability to learn new software.
- LEED Certification if applicable
- 4 plus years working in the construction industry working on similar projects.
PHYSICAL DEMANDS
PHYSICAL DEMANDS:
- Mobility on and around construction sites and inside the office.
- Works in inclement weather/high noise level at times during site visits.
- Work at a desk or computer screen with keyboard for extended periods of time.
- Frequently communicates with co-workers and outside parties regarding daily project needs and expectations. Must be able to exchange accurate information.
KEY SUCCESS FACTORS
Following are key success factors for this role which measure results in meeting critical elements of the position. The specific goals for each element are set annually.
PROJECT SUCCESS: Measured by overall project profitability, including maintaining original profit in proposal, buy out and management of change orders.
RELATIONSHIP MANAGEMENT: Measured by customer satisfaction rating at project completion.
SCHEDULE MANAGEMENT: Defined as adherence or improvement to initial schedule, maintenance of change orders and timely execution of project close out and punch list.
FCL Builders is an equal opportunity employer that is committed to inclusion and diversity. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected status. FCL Builders does not sponsor applicants for work visas.
FCL Builders participates in E-Verify, click here to view the Right to Work Poster.
