Front Office Assistant

AVIAN • Part-time • Lexington Park, MD, US • 24m ago

Overview

AVIAN is looking for a dynamic part-time Front Office Assistant to join our Corporate Staff at its headquarters building in Lexington Park, Maryland.

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

Greet customers in a courteous, friendly, and professional manner
Check-in and direct all guests/visitors to their conference room
Perform opening/closing duties
Answer all incoming telephone calls and direct appropriately
Assist in maintaining the professional appearance of all conference rooms
Maintain cleanliness and tidiness of the reception desk and lobby
Provide conference room support for meetings
Coordinate/schedule meetings and phone conferences
Assist with the coordination and support of events
Track, restock, and organize office supplies in storage spaces
Serve as an initial point of contact for facility access during working hours
Create and maintain files
Perform Mail Merges for mailings
Perform data entry
Sort and distribute all incoming mail

Qualifications

The ideal candidate will possess the following characteristics:

Positive attitude
Proactive
Able and willing to learn
Detail oriented
Good listening skills
Quickly adapt to change
Excellent problem solving skills

The ideal candidate will possess the following position related skills:

Working knowledge of the full Microsoft 365 suite of products (Word, Excel, PowerPoint, Outlook, etc.)
Excellent written and oral communication skills
Familiar with computer hardware and the ability to connect various IT equipment including but not limited to laptops, projectors, printers, and cables

Education: High School diploma or GED (some college preferred)

Compensation for this role is: $15.00-$17.00 an hour. (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

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