Project Accountant

MSA Professional Services • Baraboo, WI, US • 25m ago

Overview

MSA Professional Services is seeking a detail-oriented Project Accountant to support the financial management of projects across their full lifecycle. This role plays a critical part in ensuring project financial health through accurate invoicing, contract administration, and collaboration with project teams. You will partner closely with Project Managers and internal stakeholders to monitor budgets, manage billing, and maintain compliance with contract terms.

This role can be out of any of our WI, IL, IA or MN offices and is either onsite, remote or hybrid.

MSA specializes in the sustainable development of communities and is proud to be 100% employee owned. With roots reaching back to 1919, MSA has grown from a rural land survey company into a multidisciplinary network of nearly 550 engineers, architects, planners, funding experts, surveyors, GIS experts, environmental scientists, and more who are committed to making communities better places to live, work, and play.

Come join the ownership team here!

Employee Testimonial:

"As an employee-owned company (100% ESOP), working at MSA is not just a job. We're genuine co-owners, and this ESOP setup promotes a culture of collaboration and engagement throughout MSA because we all have a direct financial interest as owners." -Project Engineer - Transportation, Cedar Rapids Office

Responsibilities

What You’ll Do

Project & Financial Management

Create accurate client invoices in alignment with contract terms and billing schedules
Monitor project budgets, funding, and financial performance
Process labor and expense adjustments and ensure complete and accurate final billing
Assist with project setup, including phases, tasks, and tracking structures
Support project closeout activities including final invoices and financial reporting

Contract & Billing Administration

Maintain and monitor contract documentation throughout the project lifecycle
Ensure compliance with company policies and contractual requirements
Assist with revenue recognition and financial reporting processes
Support funding management, percent complete tracking, and project reserves

Collaboration & Collections

Partner with Project Managers, Project Assistants, and Collections team to resolve outstanding accounts receivable
Support collections efforts and document collection activities
Provide financial insights and reporting to project teams to support decision-making

Accounting & Operational Support

Assist with timesheet, expense report, accounts payable, and accounts receivable processing
Support month-end and year-end close activities and audits
Perform internal cost recovery and assist with special projects as needed

Ideal Candidate Profile

Detail-oriented and highly organized with strong follow-through
Comfortable working in a project-driven environment
Proactive communicator who collaborates effectively across teams
Demonstrates strong critical thinking and sound judgment

Qualifications

What You Bring

Associate degree with 2–3 years of accounting experience, or a Bachelor’s degree in Accounting, Finance, or related field.
Prior experience in the architecture, engineering, or professional services industry is highly desirable.
Previous billing experience is desired.
Strong proficiency in Microsoft Excel and general ledger accounting; experience with AEC360 Microsoft Dynamics F&O preferred.
Familiarity with Earned Value Management principles is a plus.
Excellent communication, problem-solving, and organizational skills.
Ability to manage multiple priorities with accuracy, handle confidential information, and collaborate across teams.
This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position

Why MSA

100% employee‑owned firm with 100+ years of community impact
Collaborative culture with in-house experts for all disciplines across the firm
Flexible work‑life integration
Ongoing learning and professional growth opportunities for all positions
Commitment to fostering a work environment where employees have a strong sense of inclusion and belonging
Included on the "ENR Top 500 Design Firms" for over 27 straight years

Pay & Benefits*

Compensation Range: $26 to $47 an hour(commensurate with experience)
Overtime Eligible
ESOP: Receive MSA stock shares annually, at no cost to the employee
Medical, dental & vision insurance for you, spouse, domestic partner, and eligible dependents
17+ days PTO (potentially higher pending experience) + 8 paid holidays
Paid parental leave regardless of birth parent
401(k) plan with company matching
Short‑term incentive program for annual bonus opportunities
Company‑paid life & disability insurance

*Full eligibility requirements for listed benefits will be discussed during the hiring process

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]

Equal Employment Opportunity/Affirmative Action Employer

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