Administrative Assistant - Human Resources

SCS Engineers • Full-time • Long Beach, CA, US • 2d ago

What we are looking for

Are you an organized, detail-driven professional who thrives in a fast-paced environment? Join our Human Resources team as an Administrative Assistant and play a key role in keeping our HR operations running smoothly at our Long Beach Headquarters. In this highly collaborative role, you will provide comprehensive administrative and operational support across multiple HR functions. While you’ll gain exposure to a broad range of HR activities, your primary focus will be on delivering exceptional administrative support—ensuring efficiency, accuracy, and a high level of service for both the HR team and employees across the organization. This is an excellent opportunity for someone who enjoys supporting teams behind the scenes, managing competing priorities, and contributing to a positive and professional workplace experience. You will need to be in the office 5 days/week for this role.

How you can make an impact

Assist HR department in daily administrative tasks, including data entry, filing, invoicing, and maintaining HR records.
Schedule and coordinate interviews, meetings, and appointments for HR personnel.
Manage and update employee records, ensuring accuracy and confidentiality.
Manage the processing of coding/preparing invoices, oversee, and review monthly expenses, monthly reconciliation and review of HR reports to Senior HR Leadership.
Support HR department in various projects, such as employee surveys and performance evaluations.
Support employee inquiries regarding HR policies and procedures.
Manage Corporate sponsored events including HR-related events and activities, such as employee recognition programs, LDP events, and wellness initiatives.
Assist in the management of the annual renewal and open enrollment processes.
Perform and assist with invoice audits to ensure accuracy and investigate discrepancies.
Input, audit, and update employee data, as needed, in the HRIS system.
Assist the benefits team, as needed, for employee inquiries.
Generating necessary reports and assisting with data analysis.
Evaluate and revise internal processes to increase efficiencies.
Provide administrative support, as needed, to the Chief People Officer.
Other tasks and responsibilities as assigned.

Qualifications

A bachelor’s or associate's degree in business or accounting is preferred.
Minimum of 3 years of administrative experience required. If no degree, then a minimum of 5 years of experience is required.
You must be highly organized and detail-oriented.
Knowledge of Microsoft Office applications is required.
Must demonstrate ability to work well with others and manage deadlines.

Pay Range

USD $28.00 - USD $30.00 /Hr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. SCS is building a world where environmental systems and infrastructure strengthen the health, safety and resilience of communities — from reducing methane emissions at landfills to producing alternative energy, from repurposing contaminated properties to sequestering carbon. As a 100% employee-owned firm, we bring a long-term perspective, personal ownership and shared success to everything we do. We live our values every day: We care. We are a team. We are tenacious. Join us and be part of a team where your work has real impact — on the world and on your own growth. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: • Medical, Dental, Vision, Life and Disability Insurance • 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match • Annual Bonus Program • Student Debt Employer Contribution Program • Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at [email protected]. Pursuant to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, SCS does not conduct criminal background checks until after a conditional job offer has been extended. All qualified Applicants with arrest or conviction records will be considered for employment. You can find a list of job duties of the specific job position you have applied, which SCS reasonably believes that criminal history may have a direct, adverse and negative relationship that could lead to the withdrawal of a conditional offer of employment after background checks are completed.

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