Project Assistant

Brinkmann Constructors • Phoenix, AZ, US • 2d ago

Overview

The Project Assistant provides crucial support to ensure the successful execution of construction projects from inception to completion. The Project Assistant uses strong organizational skills and the ability to multitask in coordinating project activities, maintaining documentation, and facilitating seamless communication between various stakeholders. The Project Assistant collaborates closely with project managers, engineers, contractors, and clients to facilitate the smooth flow of project operations.

At Brinkmann Constructors, we don't just build buildings - we build community, relationships, and a team that inspires confidence. It's the passion and expertise of our employee-owners that drive our success, pushing the boundaries of innovation and excellence in the construction industry. By joining our team, you can deliver outstanding results with an industry leader while building your career. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building.

Responsibilities

Providing administrative support for electronic project files
Assisting with planning projects and department meetings and taking detailed minutes
Writing and distributing email, correspondence memos, letters, and forms
Coordinating project specific orientation and transitions for project staff
Creating job books for the project team, if requested
Requesting a new vendor set up; communicating the need for a Form W-9 to vendor and following upon request
Creating/preparing meeting minutes, project correspondence utilizing appropriate software
Preparing and issuing subcontracts, purchase orders and change orders
Ordering prints, construction plans and drawings
Notarizing project documents
Creating, implementing and maintaining Project Assistant standard operating procedures withexamples and tutorials
Ensuring job files are accurate and contain all required and pre-existing documentation
Coordinating job related details with subcontractors as needed
Serving as backup for Receptionist, as needed
Other duties as assigned

Qualifications

High school diploma or equivalent; additional education or certifications in construction management ora related field are a plus
Proven experience in a similar role or the construction industry is preferred
Excellent communication and interpersonal skills, with a friendly and approachable demeanor
Proficiency with computer applications including Microsoft Office suite and SharePoint
Strong organizational abilities and the capacity to handle multiple tasks simultaneously

Working Conditions:

Work is typically performed indoors out of a main office or field office at the construction site; mayrequire prolonged periods of sitting at a desk and working on a computer
Light physical effort is required, including the handling of objects up to 20 pounds
Position may require travel
Position requires frequent, high-level of autonomy as it relates to decision-making that impactscompany results

At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann’s commitment to health and wellness.

WE BUILD YOUR FINANCIAL FUTURE

100% employee ownership (ESOP)
annual bonus program
company-contributed 401K
competitive salary with annual merit increase

WE BUILD YOUR CAREER

continuing education reimbursement
performance tools for added clarity of expectations and responsibilities
annual performance reviews
dedicated ambassador for assimilation into Brinkmann culture

WE BUILD YOUR HEALTH AND WELLNESS

comprehensive medical, dental, and vision plans with HSA
paid parental leave
work-life balance
seven paid holidays plus three floating holidays to celebrate what holidays are important to you
paid birthday off
family-oriented work environment
service awards with paid sabbaticals and milestone bonuses
a positive and collaborative work environment
healthy lifestyle rewards

WE BUILD COMMUNITY

community involvement
team building events
local volunteer opportunities
non-profit support and fundraising

No agency submissions will be accepted.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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