Administrative Assistant

AE2S • Full-time • Maple Grove, MN, US • 4d ago

Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

Great Culture and Spirit where Creativity is Fostered
Significant Opportunities to Grow and Advance
100-percent Employee Owned
Core Values which Speak to the Heart of AE2S and its Employees
Large, Diverse, and Challenging Projects with the Latest Technology
Family-Friendly with Flexibility and Work-Life Balance
This position will be in office
Anticipated Starting Salary: $44,100-$53,900 per year DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.) Position will remain posted until filled.

Administrative Assistant - Maple Grove, MN

Provide overall administrative and clerical duties. This position will be the point of contact to assist AE2S staff with general and engineering administrative tasks as assigned.

Responsibilities

Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, taking meeting minutes, data entry, research, running errands, general office maintenance, etc.
Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
Maintain office calendars and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
Maintain filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, dead-filing and archived projects, etc.
Enter and update information in Deltek Vantagepoint software, including but not limited to client and contact databases and employee records
Assist with proof reading, collation, and assembly of project related documents, including shop drawings, project manuals, cost estimates, reports, and correspondences
Plan and host office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, and other special events
Schedule and coordinate fleet vehicle usage and maintenance requests as needed
Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
Prepare for new employees, including office set up and orientation
Order office supplies and equipment
Other tasks as assigned specific to office

Basic

2+ years previous work experience in an office environment
Excellent communication and organization skills
Computer literacy with proficiency with Microsoft Office software
Valid driver’s license
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred

Previous experience in construction, engineering or architectural firm
Associate degree specializing in administrative assistant, business, or related field
Technical writing and editing ability
Knowledge of Deltek Vantagepoint

Physical

Primary functions require physical ability and sufficient mobility to work in an office setting
Ability to stand or sit for prolonged periods of time
Occasionally stoop, bend, kneel, crouch, reach, and twist
Occasionally lift, carry, push, and pull light to moderate amounts of weight
Operate office equipment requiring repetitive hand movement
Fine coordination including the use of a computer keyboard
May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
May require occasional evenings and weekends with overtime expectations varying with workload
May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity / Affirmative Action Employer

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