Construction Project Coordinator

SCS Engineers • Full-time • Reston, VA, US • 1d ago

What we are looking for

We’re looking for a Project Coordinator who enjoys bringing organization and structure to fast-moving projects. You’ll work closely with project teams to coordinate project setup, schedules, deliverables, and other project management activities, helping ensure work stays on track and deadlines are met. The ideal candidate brings some construction experience, solid technical skills, attention to detail, and the ability to juggle multiple priorities. This is a great opportunity to build your project coordination experience in a collaborative environment, with the opportunity for a hybrid work schedule after an initial training period. The position also includes up to 10% travel to support project and business needs.

How you can make an impact

Coordinate and lead assigned project activities.
Work with project personnel to implement projects giving appropriate consideration to:
- scope, schedule, productivity, budget, contract, and change orders
- subcontracting and material procurement
- staffing and oversight of field and/or remote activities
- QA/QC, record keeping, photo records, reporting, data analysis (if applicable), and file maintenance (contact and project)
- approval and development of project health and safety plans.
- encourage participation and also participate in performing SAFE observations
- regulatory agency and client liaison
- contract administration and invoicing
- approval of purchase requisitions, purchase orders, and receiving reports
- project close-out documentation
- project cost/performance feedback to estimating personnel
- Perform follow-up calls with clients regarding Client Surveys responses
Draft and submit contracts to clients and follow-up on job execution as the project progresses.
Develop and submit monthly invoices, assist with billing projections, and status of contracts, if applicable.
Assist in preparing invoices and billing projections.
Prepare, issue, and track purchase orders and service orders.
Process Accounts Payable and manage status.
Maintain accurate accounts of each work order or proposal sent to the client including value, site, and description with probability to win, date, and follow-up log.
Provide support for the implementation of the Business Development Program; participate in bid/proposal preparation as required.
Prepare and maintain appropriate documentation proposals, contracts, correspondence, change orders, and any other requested documentation.
Coordinate and sometimes attend site visits and conferences.
Complete scheduling of staff for projects including the utilization of temporary and inter-office personnel.
Schedule meetings and prepare meeting agenda items and documents and distribute to appropriate parties.
Maintain excellent customer relations and answer client questions in a timely manner.
Support administration group activities including Finance, Human Resources, Office Services, etc.
Work to maintain/improve morale through involvement of employees (as appropriate) in the decision-making process, on-the-job training, outside training, and establishment of long-term opportunities for staff members.
Assist with the perpetration of employee performance evaluations in conjunction with other team members.

Qualifications

An associate's or bachelor’s degree in engineering, construction, administration or a related field is preferred.
A minimum of 2 years of experience in construction management-related services is required.
Solid project development/management experience; certification in project management is a plus.
Valid driver's license with a driving record in good standing required.

Pay Range

USD $75,000.00 - USD $85,000.00 /Yr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. SCS is building a world where environmental systems and infrastructure strengthen the health, safety and resilience of communities — from reducing methane emissions at landfills to producing alternative energy, from repurposing contaminated properties to sequestering carbon. As a 100% employee-owned firm, we bring a long-term perspective, personal ownership and shared success to everything we do. We live our values every day: We care. We are a team. We are tenacious. Join us and be part of a team where your work has real impact — on the world and on your own growth. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: • Medical, Dental, Vision, Life and Disability Insurance • 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match • Annual Bonus Program • Student Debt Employer Contribution Program • Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at [email protected]

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