Executive Assistant

Jasper Engines & Transmissions • Full-time • Jasper, Indiana, US • 1d ago

Executive Assistant
Location: Jasper, IN

About Us: JASPER is a leading player in the automotive aftermarket manufacturing industry, known for innovation, quality, and excellence. We are seeking a highly organized and proactive Executive Assistant to support two of our senior executives.

Job Summary: The Executive Assistant will provide comprehensive administrative support to two senior executives, ensuring efficient operation and coordination of their daily activities. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Calendar Management: Coordinate and manage the executives’ schedules, including meetings, appointments, and travel arrangements.
Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
Travel Arrangements: Plan and book travel itineraries, accommodations, and transportation for the executives. Prepare detailed travel itineraries and manage expense reports.
Document Management: Maintain and organize important documents, files, and records. Prepare reports, presentations, and other documents as needed.
Project Support: Assist with special projects and initiatives as directed by the executives. Conduct research and provide insights to support decision-making.
Office Management: Oversee office supplies and equipment, ensuring the executives’ work environment is well-maintained and efficient.
Event Planning: Coordinate and manage company events, conferences, and executive off-site meetings.

Qualifications:

Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role.
Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
Skills:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.

Personal Attributes:

Proactive and self-motivated.
High level of professionalism, humility and integrity.
Adaptable and able to thrive in a fast-paced environment.
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Benefits:

Starting pay based on experience
Medical, dental, vision and prescription insurance after 30 days
PTO + 9 paid holidays after 30 days
Two retirement plans (401K & Employee Stock Ownership Program)
Quarterly bonus
Onsite Fitness Center & Health Clinic
And, so much more!

Before you begin your application, please click 'Link' to take a short assessment (Link).Once you have completed the assessment, return to this page to begin the application.

Jasper Engines & Transmissions is an Equal Opportunity and Affirmative Action Employer. JASPER is an at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, veteran status, sex, sexual orientation or national origin.

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