Office Administrator

Mark Thomas • San Jose, CA • 5d ago

Mark Thomas is hiring an experienced Office Administrator in the Bay Area! The role of the Office Administrator is to perform the office’s general clerical and administrative functions and provide support and assistance to the team while maintaining the physical office space. The Office Administrator also provides excellent internal and external customer service and is a positive team player. This position requires four full workdays in the office (Monday-Thursday), and occasional Fridays as business and events dictate.

RESPONSIBILITIES

Provides general clerical, fleet, and administrative office support to project teams, corporate resources partners, and statewide services.
Helps to ensure office morale is maintained through coordinated events and a positive and safe working environment.
Ensures Mark Thomas is connected with professional organizations in the region.
Ensures all new employees, guests, and clients are greeted in a friendly and professional manner provides excellent customer service to external entities/building management, and acts as point of contact for local external vendors supporting and servicing the office environment.
Ensures office space is clean and clear of hazards, well-organized, stocked with the appropriate supplies to service the team, and office equipment is maintained and in good working order.
Assumes additional onsite office responsibilities during office moves, enhancements, construction as assigned by the Administrative Manager, IT Director, and/or the local Division Manager/Principal.

QUALIFICATIONS

4+ years of administrative experience.
Knowledge of Microsoft Office Programs. (Word, Excel, Outlook)
Ability to prioritize competing/multiple responsibilities and manage time to maximize efficiency.
Demonstrate effective oral and written communication skills.
Ability to operate standard office equipment; ability to navigate the internet to secure necessary information.
Ability to pay close attention to detail and ensure accuracy in entering data and filing.
Ability to develop and maintain professional relationships with a variety of unique and diverse people and personalities.
Ability to work with sensitive information and maintain confidentiality/discretion.
Works as an effective and positive team player within the administrative group.
Possesses a genuine desire to help others.

BENEFITS AND COMPENSATION

Mark Thomas offers a fantastic benefits and compensation package to include:

Competitive salary and incentives to include employee referral bonuses, certification and licensing incentives (PLA, PLS, PE, LSIT, EIT), and eligibility for year-end performance incentives
401k and ESOP retirement benefits to include profit sharing and a 401k match
Paid-time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time, licensing & certification exam time
Employer-paid vision insurance, basic life insurance, short-term & long-term disability, long-term care insurance, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges
Voluntary medical and dental insurance, life insurance, and pet insurance
FSA programs for medical, dependent care, commuter & parking
Reimbursements for certification and licensing exams and study classes and materials
Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events
Budgeted time for training and career development
Flexible schedules and hybrid and primarily remote work environments

The offered rate of compensation (California locations only) will be based on individual education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The base compensation range for this position is $25.00 - $36.00 per hour.

For more detailed information on our flexible and inclusive culture, please visit https://www.markthomas.com/about-us/culture/.

Mark Thomas is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Mark Thomas welcomes all.

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