Proposal Coordinator

AE2S • Full-time • Billings, MT, US • 4d ago

Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

Great Culture and Spirit where Creativity is Fostered
Significant Opportunities to Grow and Advance
Core Values which Speak to the Heart of AE2S and its Employees
Large, Diverse, and Challenging Projects with the Latest Technology
Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

100-percent paid Family Health Insurance
100-percent paid Employee Dental, Short- & Long-Term Disability, and Vision Insurance
Discretionary Bonus Plan
Employee Stock Ownership Plan (ESOP)
Matching 401(k) Contributions
Paid Time Off (PTO) Credits for Past Experience
Paid Parental Leave
Wellness Program
Anticipated Starting Salary: $59,400-$72,600 per year DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.) Position will remain posted until filled.

Proposal Coordinator

We have an exciting opportunity for an individual seeking a rewarding career and an opportunity for advancement! The Proposal Coordinator is on the front lines of our business development initiatives, acting as the go-to person for proposal efforts. The individual will support strategic company pursuits, including the development and production of proposals, from the initial step of the go/no go process to developing compelling technical proposals and interview materials. This position encourages you to expand your knowledge of the proposal process, as well as providing an opportunity to gain a deeper understanding of our industry. This is an exciting opportunity to work with multiple disciplines to develop winning strategies and position the team for continued success.

Responsibilities

Work collaboratively with Proposal Managers to develop proposals and interview materials from start to finish to support strategic company pursuits.
Help develop proposal/interview strategies for project pursuits.
Create graphics and perform photo editing for proposals and presentations.
Work with management and other proposal coordinators to improve efficiency and processes.
Prepare, update, and maintain central files of written materials, resumes, photographs, graphics, slides, etc. covering all proposals past and present.
Support other marketing functions as part of a larger marketing team.

Basic Qualifications

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.
Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
Excellent communication, interpersonal, and organizational skills.
Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
Basic understanding of design principles.
Ability to multi-task and work under the pressure of a deadline-driven environment to meet client needs.

Preferred Qualifications

Proficient with CRM (Deltek preferred).
4+ years’ experience, ideally in an AEC firm.

Physical Qualifications

Primary functions require physical ability and sufficient mobility to work in an office setting
Ability to stand or sit for prolonged periods of time
Occasionally stoop, bend, kneel, crouch, reach, and twist
Occasionally lift, carry, push, and pull light to moderate amounts of weight
Operate office equipment requiring repetitive hand movement
Fine coordination including the use of a computer keyboard
May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
May require occasional evenings and weekends with overtime expectations varying with workload
May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity / Affirmative Action Employer

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