Administrative Assistant/Coordinator

Air Treatment Corporation • Full-time • Brea, CA, US • $45k - $62k / year • 1d ago

Description:

Air Treatment Corporation is a dynamic, collaborative work environment. We understand the expectations of high-quality customer service, therefore we actively search and promote a cohesive team that is formulated to exceed expectations. We are devoted to the growth of our employees and look to provide opportunities for advancement from within, while providing a robust benefit package to our team members.

The hybrid Administrative Assistant / Coordinator position will play a crucial role in ensuring smooth and efficient operations. This role will support our team with a variety of administrative tasks, coordinating schedules, and facilitating communications across departments. Excellent rganizational skills and attention to detail will be key in maintaining a productive and harmonious work environment.

Requirements:

Review and approve CRM orders.
CRM data entry and auditing line items.
AP-Receives, verifies, reconciles, and approves factory invoices.
AR-Invoice customer following FOB terms.
Calculates sales tax on customer invoices.
Reviews, verify, and post invoice batch transactions.
Assists with job reconciliation weekly and monthly utilizing unbilled and VIR dashboard.
Manage incoming calls, provide customer service to our sales team through phone, email, teams and /or CRM.
Cost recognition .
Collects, organizes, and analyzes data using Excel.
Cross-trained to perform multiple roles and provide coverage as needed for the administrative team.
Perform other related duties as assigned.

Required Skills/Abilities:

Excellent verbal communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills, attention to detail, self-motivated and takes initiative.
Proficient in time management and ability to meet deadlines on assignments.
Intermediate understanding of administrative and clerical procedures and systems.
Demonstrates analytical skills and a strong work ethic.
Proficient with Microsoft Office Suite or related software.
Positive and collaborative attitude.

Education and Experience:

Familiar in Cost Accounting/Project Management.
Experience with ERP System Data Entry.
High school diploma or equivalent required.

Physical Requirements:

Prolonged periods of sitting at a desk.
Must be able to lift to 15 pounds at times.

Compensation details: 45000-62000 Yearly Salary

Related Jobs

Administrative Assistant

ServiceMaster • Full-time • Irvine, CA, US • 2m ago

Administrative Executive Assistant

Position Overview Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting...

2m ago

Apply

Administrative Assistant Emergency Service Contractor SERVICEMASTER

ServiceMaster • Full-time • Irvine, CA, US • 11m ago

Administrative Executive Assistant

11m ago

Apply

Estimating Administrator

Marina Landscape, Inc. • Full-time • Orange, CA • $21 - $25 / hour • 2w ago

Administrative

Marina Landscape, Inc. provides a family atmosphere where each of its team members are valued, and their ideas heard. Marina Landscape is 100% employee-owned , our employees share as the company grows and prospers. Join...

2w ago

Apply

Part-Time Showroom Assistant - Costa Mesa

Fireclay Tile • Costa Mesa, CA • 3m ago

Administrative

Part-Time Showroom Assistant - Costa Mesa - SoCo Collection Join the Revolution at Fireclay Tile! At Fireclay Tile, we are pioneering a new era in the design and tile industry. With our state-of-the-art digital platform...

3m ago

Apply

Payroll Clerk Shipper Agent - Remote

ServiceMaster • Full-time • Los Angeles, CA, US • 9m ago

Administrative Loading & Stocking

About The Job Payroll Clerk Shipper Agent - Remote A Payroll, Shipper Agent, or Payroll Administrator, process employees' paychecks by collecting their payroll data and timesheets . Their duties include verifying employe...

9m ago

Apply

Maintenance Engineer Rover (WOT)

Pegasus Clean • Full-time • Los Angeles, CA, US • $35 - $42 / hour • 10h ago

Maintenance

Overview About Us Pegasus leads the way in comprehensive cleaning and maintenance solutions. We leverage cutting-edge technology to create and maintain clean, healthy, and safe indoor environments for commercial, industr...

10h ago

Apply

Maintenance Engineer (WOT)

Pegasus Clean • Full-time • Los Angeles, CA, US • $35 - $48 / hour • 10h ago

Maintenance

10h ago

Apply

Rover (Travel Team)

Pegasus Clean • Full-time • Long Beach, CA, US • $20 - $21 / hour • 10h ago

10h ago

Apply

Rover Cleaner

Pegasus Clean • Full-time • Long Beach, CA, US • 10h ago

Cleaning & Sanitation

10h ago

Apply

Human Resources Assistant

Air Treatment Corporation • Full-time • Brea, CA, US • 1d ago

Human Resources (HR)

Description: Air Treatment Corporation is a dynamic, collaborative work environment. We understand the expectations of high–quality customer service, therefore we actively search and promote a cohesive team that is form...

1d ago

Apply