Executive Assistant

Baker Group • Full-time • Cedar Rapids, IA • 3w ago

PURPOSE

The Executive Assistant provides high-level administrative support to the Executive Leadership including, but not limited to, call screening, planning and coordinating meetings and events, calendar management, travel coordination, preparation of reports and special projects as needed. Performs related work as required.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

Provide administrative support to the Vice President
Provide back up support to the Enterprise Strategy Manager
Develop and/or prepare correspondence, reports, presentations, agendas, minutes, etc.
Receive, screen and direct incoming calls
Manage calendars and coordinate meeting arrangements
Coordinate travel arrangements
Track expenses and reconcile company credit cards for executives
Conduct research, compile data, and prepare reports for consideration and preparation by executive leadership
Flexibility to work on special projects assigned by executives
Interpret administrative and operating policies and procedures
Meet with external and internal stakeholders on behalf of executives
Salaried position that occasionally requires work outside of “normal business hours”

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Bachelor’s degree in business administration or related field, or equivalent work experience required.
Minimum of four (4) years’ experience supporting executives or senior-level management
Ability to maintain strict confidentiality
Strong experience with Microsoft Office Products (Excel, Word, Outlook, PowerPoint, Teams) is required

CERTIFICATES, LICENSES, REGISTRATIONS

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Excellent communication skills, including written, verbal and listening
Ability to remain flexible and make intelligent and quick decision, working well under pressure
Possess emotional intelligence and the ability to adjust actions accordingly
Ability to exercise independent judgment and decision making
Excellent time management and organizational skills
Ability to interact with employees at all levels of the organization, as well as external stakeholders
Ability to gather and monitor information with problem analysis and problem-solving skills
Strong attention to detail and accuracy

ENVIRONMENTAL ADAPTABILITY

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 10 pounds occasionally
May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

EQUIPMENT/TOOLS

Laptop PC
Company phone

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.

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