Description
(IN PLANT ROLE - See client specific information below in Job Requirements)
Summary of Description:
Responsible for the purchase and/or lease of construction materials and equipment, permanent facility equipment and materials, and replacement parts for company equipment.
Duties:
- Prepare written inquiries or obtain verbal quotes for vendor supplied items in compliance with requisitions and/or specifications.
- Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, etc. to determine successful bidder.
- Negotiate terms/conditions of and place purchase orders. Negotiate and issue purchase change orders.
- Prepare all required documentation for each purchase order. Expedite awarded purchase orders when necessary to insure timely delivery.
- When required, handle third party rental contracts, awards, renewals, and terminations. Maintain files and chart all rental orders.
- Coordinate invoice problems with vendor and accounting, and delivery requirements with vendor and supervision.
- Establish/maintain working contact with vendors. Meet with sales and vendor representatives, as required.
- Perform other job-related duties as assigned.
Education and Experience:
High School Diploma or Equivalent (GED), with additional specialized training or college course work and at least six (6) years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Specific Skills:
- Working knowledge of procurement techniques, procedures, policies, accounting, and business contract laws required.
- Good communication and interpersonal skills.
- Ability to work individually and make decisions is essential.
Physical Requirements:
- Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Requirements
*Due to in plant position the below referenced job duties have been provided by the client:
Position Summary
This position handles the purchasing needs for the assigned project or department and acts as a liaison between vendors and the Company.
Essential Job Functions
There are two levels for this position. To move to a higher level depends on KSA’s, behaviors and years of experience of incumbent.
- Handles purchasing for projects, operations, maintenance, and other departments as required
- Reviews requisitions regularly; converts to purchase orders up to approved authority
- Markets requests with appropriate vendors; keeps lists of vendors related to standard items stocked and/or purchased
- Places orders with vendors in accordance with approved P.O.’s
- Verifies price, delivery date and any other charges pertaining to orders
- Makes necessary changes to orders in system
- Solves invoice problems; forwards invoices with errors to appropriate parties for correction
- Matches received orders to approved purchase orders; updates purchase order system; ensures information is disseminated to appropriate parties
- Researches goods not received based upon orders placed
- Handles calls from vendors concerning deliveries, unpaid invoices
- Participates in procurement meetings
- Functions as a team member with other procurement department members
- Acts as back up to other team members; assists Supervisor as required
- Submits special reports as requested
- Monitors and follows up on back orders
- Works with systems group as necessary to ensure procurement systems are functioning properly
- Researches vendor statements to ensure proper balances
- Trains regularly on all Federal, state and local environmental regulations, requirements and guidelines; follows and adheres to all guidelines, regulations, and requirements
- Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate
- Performs other duties assigned by management that generally fall within the expected scope of this position
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned.
Experience & KSA’s Required
- 3 – 5 years office experience, procurement, business or accounting experience preferred
- Excellent computer skills, including ability to use Microsoft Office Suite, various email and internet programs and applications, financial programs, databases, and other programs used by the Company
- Experience working with purchase orders
- Knowledge of industry vendors
- Excellent English communications skills, both oral and written; good phone skills
- Ability to multi-task; organizational skills
- Customer service focus; ability to deal with diverse personalities; negotiation and conflict resolution skills
- Ability to meet deadlines and handle purchase orders and invoices promptly
- Experience working with Federal, state and local safety and environmental regulations preferred
- Ability to multi-task, prioritize, and follow through on assignments
- Good computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company
- Fluent in English language including reading, writing and speaking; ability to read and write at a minimum of high school level; ability to clearly communicate to all levels in organization
Education Requirement
- High school diploma or GED
- Bachelor’s Degree in business, supply chain, accounting, finance, or similar field preferred
- College accounting or business courses helpful
Competencies
All Company Core Competencies
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires an employee to be in an office environment and occasionally exposed to outside elements. Most extreme elements are heat in the summer months of up to 100°F+ and some exposure to cold of generally no less than 0°F in the winter months. Occasionally there will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous. Employee must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe with appropriate PPE.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty (20) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus, especially when working with a computer screen. Employee may be required to travel by air, rail, bus, car, or similar mode of transportation was here.
