Workflow Coordinator

Novaspect Holdings • Minooka, IL, US • $65k - $85k / year • 1m ago

Description

Midwest Valve Services, a Novaspect company, is currently offering an opportunity for a Workflow Coordination & Production Planner to join our team. The successful candidate will be the driving force behind smooth operations by managing workflows, optimizing production schedules, and fostering collaboration across departments. If you thrive in a fast-paced environment and love turning complex processes into streamlined success, we’d love to hear from you!

Workflow Coordination & Production Planner Essential Duties and Responsibilities:

Oversee and manage workflow processes to reduce backlog and ensure timely job execution
Develop and maintain production schedules; balance workloads and forecast resource needs
Ensure documentation accuracy (Scope of Work, serial cards, parts review) to prevent delays and compliance risks
Monitor job priorities and performance metrics within the IFS system; implement corrective actions to maintain timelines
Coordinate cross-functional communication between operations, finance, and account support teams to streamline processes
Validate cost estimates and support budgeting efforts; track actuals against estimates for financial accuracy
Lead continuous improvement initiatives to enhance throughput, reduce waste, and improve collaboration
Provide guidance and mentorship to coordinators and estimators; foster a culture of accountability and process excellence

Requirements

Workflow Coordination & Production Planner Education and/or Experience:

Bachelor’s degree in Business, Operations Management, or related field preferred; High School diploma required
3+ years of experience in production planning, workflow coordination, or operations management in a service or manufacturing environment
Strong understanding of scheduling, documentation control, and compliance requirements
Experience with ERP systems (e.g., IFS) and proficiency in data analysis for forecasting and KPI tracking
Demonstrated ability to lead process improvement initiatives and collaborate across departments
Excellent verbal and written communication skills to communicate complex information clearly and concisely
Ability to follow safety requirements

Workflow Coordination & Production Planner Physical Requirements:

Ability to work in an office and shop environment, including occasional exposure to industrial equipment and noise
Must be able to sit, stand, and walk for extended periods during shop visits and meetings
Occasional lifting of up to 25 pounds for handling documentation or parts during review processes
Ability to work extended hours on a computer

Workflow Coordination & Production Planner Pay:

Base Salary Range: $65,000 - $85,000
Potential Bonus: 5%

Workflow Coordination & Production Planner Benefits:

Recognized with a Top Employee Benefit Plan Award in 2020, below you will find our outstanding total rewards package when you join our team including:

Generous paid time off; starting at 15 vacation days, 10 holidays, and 10 days of Personal, Sick, & Safety Time (PSST)
401K with 6% company match
Employee Stock Ownership Plan (ESOP)
Excellent health & wellness benefits
Student debt & tuition reimbursement
Novaspect is a 2024 Great Place to Work® Certified company

Who We Are:

Novaspect, Inc., is an employee-owned company that engineers, sells, and services industrial process controls. Our Core Purpose is to improve our customer’s performance through the innovative application of technology. We are passionate about creating effective processes and building customer relationships. We position ourselves to attract the best talent and ensure we are delivering local services with proven technologies.

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