Project Coordinator

PBI-Gordon Corporation • Pensacola, FL • 6d ago

Location: Pensacola, FL
Department: Administration
Reports To: Sr. Project Manager
Travel: 0-10%, very minimal

Position Summary

The Project Coordinator supports the execution, tracking, and coordination of cross‐functional projects at Pegasus Laboratories. This role partners closely with the Senior Project Manager to ensure project plans, timelines, documentation, and communications are maintained and executed effectively. The Project Coordinator also provides administrative and operational support to the Senior Leadership Team (SLT).

Compensation & Benefits

Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k)
Competitive base salary with performance-based bonus opportunity
Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance
Generous paid time off, paid holidays, and parental leave
Fitness and tuition reimbursement programs

Essential Duties & Responsibilities

Project Execution & Coordination
• Support execution of projects using established project management methodologies and tools
• Maintain project plans, schedules, milestones, and documentation
• Track deliverables, risks, issues, and dependencies; escalate as needed to the Senior Project Manager
• Coordinate cross functional project activities and follow-ups
• Prepare project status updates and reports for leadership review
• Escalate scope changes, timeline risks, and resource constraints to the
Senior Project Manager for review and decision‐making
• Maintain and update recurring project and operational reports for assigned departments, ensuring accuracy, consistency, and timely distribution to stakeholders
Tools & Systems
• Maintain and update project data in Smartsheet and other project tools
• Support system implementation projects as assigned (without ownership of solution selection or architecture)
Documentation
• Draft and maintain project documentation, including charters, timelines, and needs analysis materials under direction of the Senior Project Manager
Administrative & Senior Leadership Support
• Provide administrative, coordination, and operational support to the Senior Project Manager and Senior Leadership Team (SLT)
• Assist with preparation, formatting, and coordination of materials for executive and board presentations
• Support scheduling, logistics, and materials for major leadership and cross‐functional meetings
• Coordinate travel arrangements and expense reporting related to major group meetings and leadership activities
• Maintain organized records and shared documentation related to leadership initiatives and projects
• Perform additional project‐related or administrative duties as assigned in support of business priorities

Required Qualifications

Associate or Bachelor’s degree in business administration, computer science, animal health/pharmaceutical, or a related field
3–5 years of project coordination or project management experience
Experience supporting cross‐functional teams
Experience with Smartsheet and Microsoft Office
Strong organizational and follow‐through skills
High attention to detail in documentation and presentations
Ability to manage multiple priorities across project and administrative work
Professional communication skills when interacting with leadership
0 -10%, very minimal

Work Environment & Culture

PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business.

Equal Opportunity Employer

PBI-Gordon Companies is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Ready to Apply?

If you’re passionate about driving project execution, staying organized across multiple priorities, and supporting cross-functional teams, we’d love to hear from you.

Apply today to join an employee-owned organization.

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