Project Assistant I

Epsilon Systems Solutions • Full-time • Portsmouth, VA, US • 4d ago

Epsilon Systems is seeking a full time Project Assistant I for the Hyperbarics Department located in Portsmouth, VA.

Summary: Under close supervision, provides a variety of routine administrative support to a project. General/routine clerical or administrative or functional support to a project or department. Typically, works closely with Project Managers. Perform/solve routine problems of limited scope and complexity following established policies and procedures.

Duties And Responsibilities

Compiles technical, financial, and other project data using various database programs for inclusion in reports or presentation materials.
Maintains tactical responsibility for tracking project financials.
Creates financial reports for customers and project managers as needed
Tracks temporary labor purchase orders, timesheets, invoices.
Performs initial review of customer invoices prior to the Director’s approval.
Makes appointments, travel arrangements, meeting arrangements and coordinates activities between program management, customer, and outside parties.
Responsible for ensuring all processes are synchronized with company standards regarding quality, workmanship and delivery schedules.
Performs periodic in process visual inspections.
Provides oversight and direction to team members and assists phases of production.
Reports directly to the Project Manager regarding production line status, part shortages and any other production inhibitors.
May confer with customers regarding the progress of all maintenance, work, and modifications involved in the project.
May work with department management to develop and maintain a list of all training and qualifications needed for individual personnel to effectively execute department work.
Act as the facilitator and coordinator between own department and other departments or organizations to ensure appropriate training is provided or received.
Participates in special projects as required.

Required Qualifications

High School Diploma or equivalent. Some college coursework preferred.
Entry level. 1 - 2 years work related experience.

Knowledge

Limited knowledge of office/functional support practices and standards. Basic understanding of general aspects of the job.
Basic knowledge of program requirements, policies, and procedures.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar to effectively compose, edit, and proofread memos/letters.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Proficient in the use of Microsoft Office applications.

Skills

Effective written and oral communication skills.
Strong attention to detail and accuracy in work products,
Strong organizational and time management skills, prioritization, and follow through.
Strong work ethic with a sense of urgency to complete assigned tasks.
Good customer service and team orientation.

Abilities

Able to read, hear, and understand information presented in writing or orally.
Ability to create and maintain positive working relationships with team members
Ability to obtain and maintain access to US military and/or government installations
Ability to work with all levels of employees with professionalism and tact
Must be flexible and able to handle multiple tasks.
Ability to maintain strict confidentiality.

ADA Notations

Sedentary
Exerts up to 25 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Involves sitting most of the time but may involve walking or standing for brief periods of time.

Epsilon Systems Solutions, Inc. is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

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