Proposal Specialist

MSA Professional Services • Madison, WI, US • 24m ago

Overview

Join MSA Professional Services as a Proposal Specialist and be the key to our winning proposals! In this exciting role, you'll collaborate with cross-functional teams to create compelling proposals that drive our project pursuits. You'll manage multiple projects independently, continuously improve processes, and make a tangible impact on the company's success. Your technical expertise in reviewing RFPs/RFQs, preparing proposals, and facilitating client presentations will be crucial. If you're ready to make a significant impact and help us achieve our strategic goals, apply now!

This role is basedin any of our office locations across WI, MN, IA, and IL. Candidates must live in a commutable distance to an MSA office location and working from home arrangements are possible.

Why MSA?

Innovation and Impact: Leverage technology and make a real impact on the built environment.
Collaborative Culture: Be part of a supportive team where your contributions are valued and your growth is nurtured.
Employee-Owned: Benefit from our 100% employee-owned ESOP program and share in the success you help create.
Diverse Projects: Every day is different with a wide range of projects that challenge and inspire.

Responsibilities

YOUR MISSION:

Read and analyze RFQ/RFPs and edit proposal content for readability, consistency, clarity, and compliance
Assist in creating materials like project write-ups, resumes, and client presentations.
Meet proposal deadlines by establishing priorities and target dates for information gathering.
Manage strong working relationships with staff to ensure proposal input is accurate, compelling, and timely
Maintain up-to-date proposal information in MSA’s DAM, ERP, and CRM.
Manage multiple projects and responsibilities independently.

Qualifications

WHAT YOU BRING

Bachelor’s degree or equivalent in Marketing, Communications, Business, or related field
3+ years of experience in marketing and/or sales
Previous experience in A/E/C industry or similar strongly preferred
Experience using Adobe Creative Suite, specifically InDesign
Familiarity with AP Style
Familiarity with CRM databases
Ability to work collaboratively and build relationships across remote teams
Demonstrated sense of urgency and service orientation
Must be comfortable working closely with all levels of the organization
Strong organizational and time management skills
Demonstrated exceptional attention to detail
Excellent interpersonal skills
Demonstrated initiative and ability to identify resources
Proficiency with MS Office products (Word, Excel, PowerPoint)

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Why MSA?

Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact.
We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team.
Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us.
Pay & Perks: Competitive pay and unique perks that make MSA stand out.
Communities of Practice: Our think tanks and idea generators—regular collaboration and learning opportunities.
Work-Life Integration: Life doesn't stop when work begins. We support your professional and personal balance.
Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative.
Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations.

The salary for this position ranges from $62,600 to $100,100 per year commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications.

Best-in-Industry Benefits - Eligible employees enjoy:

Quality Insurance Options: Medical, dental, and vision coverage for you and your family
Paid Time Off: Minimum of 17 days in the first year for full-time employees
Paid Holidays: 8 holidays per year
Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave
Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
401k Retirement Savings Plan: Generous employer match, immediately 100% vested
Short Term Incentive (STIP) bonus

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]

Equal Employment Opportunity/Affirmative Action Employer

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