Operations Assistant

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Overview

As an Operations Assistant for Civil & Environmental Consultants, Inc. (CEC) in our Houston, TX office you'll support project financial processes, reporting, and coordination across Operations, Accounting, and Leadership teams. This role helps ensure accurate financial tracking, timely follow‑ups, and smooth project lifecycle management.

Key Responsibilities

Support WIP and AR management by participating in PFR meetings and following up on Change Orders, Proposals, and outstanding items
Assist with Doubtful Accounts by gathering updates from Project Managers, Principals, and AR staff and maintaining a tracking spreadsheet
Review prebills for budget issues, change orders, write‑offs, and reserves; communicate concerns to leadership
Request and distribute prebill reports, including end‑of‑period summaries of unfinalized prebills and progress updates
Generate and send 3‑Month Estimates, Utilization Reports, and Utilization Charts using CybEr C
Provide occasional support with write‑offs and reserves
Track performance credit adjustments and write‑off requests during the review cycle
Complete project closeouts and identify potential write‑ups

The pay range for this position is between $62,000 and $76,000. The hiring range posted is a good faith estimate of what Civil & Environmental Consultants, Inc. may reasonably offer for the role as outlined. Factors such as additional education and/or experience may influence the actual offering.

Qualifications

Ability to interact effectively with internal staff, vendors, and clients when gathering information or resolving simple issues
Dependable team member who supports broader business operations as needed
Strong customer service focus
Excellent organization and time management skills
Basic understanding of common financial documents (invoices, purchase orders, statements, and related financial reports)
Proficiency with Microsoft Excel (sorting, filtering, formulas, data entry, and pivot tables)
Ability to learn new software tools quickly and follow established data-entry procedures (Systems unique to CEC – CybEr C, Deltek)
Ability to track, maintain, and review financial data for accuracy and completeness
Skilled in identifying discrepancies and escalating issues appropriately
Sound judgment when handling routine financial questions or determining when to involve the manager
Ability to manage multiple tasks, deadlines, and shifting priorities with minimal oversight
Strong attention to detail and commitment to accuracy in all work
Ability to maintain organized digital and physical records
Ability to handle sensitive financial information with discretion
Ability to travel as needed
Ability to recognize and communicate where process efficiencies can be realized

Education & Experience:

HSD or equivalent required; Associate degree preferred
1-3 years relevant experience (business, accounting, clerical) preferred
Experience in customer service-related role preferred

About Us

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.

We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!

We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.

CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical, dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.

THIRD PARTY RECRUITERS

If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.

Related Jobs

Solid Waste Engineer

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Engineering

Overview As a Solid Waste Engineer for Civil & Environmental Consultants, Inc (CEC) in our Houston, TX office you’ll work on civil and environmental engineering projects primarily associated with solid waste faciliti...

24m ago

Apply

Ecological Senior Project Manager

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Project Management

Overview Civil & Enviornmental Consultants (CEC) is seeking a Ecological Senior Project Manager to help grow our Ecological Practice in the Houston, TX office. Companywide, the Ecological Practice provides approximat...

24m ago

Apply

Air Quality Engineer/Scientist

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Engineering Science

Overview As an Air Quality Engineer/Scientist for Civil & Environmental Conslutants (CEC) in our Houston, TX office. You'll work under the direction of project managers and other senior staff to assist clients in the...

24m ago

Apply

Survey Technician

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Construction

Overview As a Survey Technician for Civil & Environmental Consultants, Inc. (CEC) in our Houston, TX office you will work under the direct supervision of a Texas Registered Professional Licensed Surveyor (RPLS). You...

24m ago

Apply

Survey Crew Chief

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Overview Join CEC in Houston as a Survey Crew Chief! Are you an experienced surveying professional ready to take the lead? Civil & Environmental Consultants, Inc. (CEC) in Houston is seeking a Survey Crew Chief to jo...

24m ago

Apply

Water/Wastewater Engineering Principal

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Engineering

Overview As a Water and Wastewater Principal for Civil & Environmental Consultants, Inc. (CEC) you'll help with expanding the water and wastewater services practice serving municipal, petrochemical, refining, midstre...

24m ago

Apply

Texas Registered Professional Land Surveyor

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 24m ago

Engineering

Overview Advance Your Career: Texas Registered Professional Land Surveyor (RPLS) at CEC! Are you ready to move beyond task-based work and take ownership of your professional future? This is your opportunity to lead, inno...

24m ago

Apply

Civil Engineering Principal

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 25m ago

Engineering

Overview Civil & Environmental Consultants, Inc. (CEC) is growing and we have an excellent opportunity for an experienced professional to establish and build a Civil Engineering Practice in our Houston office. You’ll...

25m ago

Apply

Survey CAD Technician

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 26m ago

Construction

Overview As a Survey CAD Technician for Civil & Environmental Consultants, Inc. (CEC), you'll demonstrate excellent attention to detail throughout the survey process to assist a Licensed Professional Land Surveyor or...

26m ago

Apply

Environmental Engineering Principal

Civil & Environmental Consultants • Full-time • 16430 Park Ten Place • 27m ago

Engineering

Overview As Senior Project Manager/Principal in the Houston / Corpus Christi, Texas office of Civil & Environmental Consultants, Inc. (CEC), you will be responsible for helping to shape the continued growth of our En...

27m ago

Apply