Project Administrator

S&ME • Full-time • Raleigh, NC, US • 1w ago

Project Administrator

Requisition Number: 2025-1050-08

Build Your Career. Own Your Future.

At S&ME, you're more than just an employee, you're an employee-owner of a 100% employee-owned company that has been solving complex geotechnical, civil, environmental, and construction materials testing challenges for over 50 years. We're invested in your success and offer a career path with growth opportunities, training, and hands-on field experience. Join a team that values safety, integrity, and teamwork while offering industry-leading benefits, including:

Medical, dental & vision plans with HSA and FSA options
100% Employee Stock Ownership Plan (ESOP)
401(k) with company matching
PTO with rollover
Maternity/paternity leave
Tuition reimbursement
Company vehicle & fuel card for project-based work
Employee recognition & credential incentive programs
$2,000 referral bonuses and more!

Your Role: Hands-On, Impactful, and Fast-Paced

As the Project Administrator, you will be an integral part of our Environmental team in Raleigh, North Carolina. You will leverage your exceptional time management and organizational skills to work independently, take initiative, prioritize tasks, and ensure project completion. Your role will be vital in facilitating project management operations and enhancing our company's success and employee satisfaction.

This role is an in-office position where your presence is essential for fostering collaboration, boosting team morale, and providing direct support to the project manager. By working on-site, you will have the opportunity to engage with colleagues, share ideas, and contribute to a positive and productive work environment. Your active participation will be crucial in ensuring the success of our projects and the overall satisfaction of our team.

What You'll Do:

Client Onboarding and Documentation Oversight: Optimize the client onboarding process and manage essential paperwork, including certificates of insurance and project documentation. Handle client-required reporting, program management, and fleet coordination.
Project Data Management and Reporting: Systematize project data for audits, oversee document control processes, and manage records for field staff. Assist with client invoicing and laboratory activities by accurately entering data.
Preparation of Presentations and Reports: Develop materials for presentations and compile reports efficiently.
Verification of Employee Reports and Issue Resolution: Ensure the accuracy of employee reports and timesheets and escalate any issues to project managers or senior management.
Administrative Support and Coordination: Provide support for client invoicing and lab operations through diligent data entry and administrative coordination.

What We're Looking For:

An Associate degree in business, accounting, or construction management, or an equivalent combination of education and experience
A minimum of 5 years of experience in a relevant field, Environmental Science experience is a plus
Advanced workable knowledge of contract terms, including hourly, lump sum, and not-to-exceed, and how they are applied and administered in the billing process
Intermediate to advanced computer literacy, including word processing, spreadsheets/Excel, and accounting software
Strong technical writing skills

Why Join S&ME?

At S&ME, your career growth matters. You'll receive professional training, work on exciting projects, and be part of a company that truly invests in its people. This is more than a job, it's a chance to build a long-term career in the engineering and construction industry.

Ready to Get Started? Apply today and take the first step toward an exciting future with S&ME!

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.

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