Project Management Assistant I

Johnson, Mirmiran & Thompson • Full-time • Syracuse, NY, US • $25 - $35 / hour • 3w ago

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, currently ranked #61 on Engineering News-Record’s list of the Top 500 Design Firms.

Position Summary: This position will provide support to Project Managers and Deputy Project Managers throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, and budgets, and coordination of contract agreements, subconsultant agreements, insurances. Understand each client’s contractual and financial requirements.

Compensation is $25.00 - $35.00/hour, commensurate with experience, education, and certifications.

Benefits

JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:
Affordable Medical, Dental & Vision Insurance
Company paid Life and Disability Insurance
Paid Time Off
Paid Holidays
Paid Caregiver Leave Program
401K Retirement Plan (Traditional and Roth options)
Employee Stock Ownership Plan (ESOP)
Career Development Programs
And more…

Essential Functions And Responsibilities

Assist Project Managers and Deputy Project Managers in contract/project administration and management, which may include the following: coordination of pre-contractual and contractual documents with Legal or Administrative Assistant, and preparation of price proposals, fee/task proposals, correspondence, funds reallocation requests, and other project-related documentation for submission to clients
Continuously track and monitor progress, schedules, and coordination of activities on multiple contracts/projects and budgets
Work closely with Project Managers, Deputy Project Managers, and Accounting & Finance Department to communicate the status of action items
Review subconsultant invoices against contractual documents and project budgets
Prepare progress reports
Tracks subconsultant agreements and contract renewals, unbilled and unpaid invoices, and contractual obligations to meet minority goal
Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
Utilize Power BI project reports for contract and task performance and budget tracking
Edit, format and finalize specifications and reports for submission to clients

Nonessential Or Additional Functions And Responsibilities

Create, edit and distribute conference/meeting notes
Conduct daily tracking of project deliverables to ensure timely processing
Perform other related duties as assigned

Required Experience

High School Diploma or equivalency and 4 years of relevant experience

Associate’s degree in business administration, Business Management, Construction Management or a related field and 2 years of relevant experience

Bachelor’s degree in business administration, Business Management, Construction Management or a related field
Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
Proficient written and verbal communication skills
Good team-player
Understands financial acumen

Preferred Experience

Excellent organizational and time management skills
Attention to detail and efficiency
Demonstrated ability to function independently / self-starter
Demonstrated ability to multitask and perform well in a fast-paced environment

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.

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