Administrative Assistant

ServiceMaster • Full-time • Chicago, IL, US • 9m ago

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

Prepares correspondence, memoranda, reports, etc.
May initiates routine and non-routine correspondence
May book travel and reconcile expense reports
Answers telephone calls, greets visitors, and resolves routine and complex inquiries
May schedule appointments & meetings
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
May utilize the assistance of one or more support staff members on a reporting or project basis
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer on work performed
May call customers to collect payments
May assist other departments within the company
Understands ServiceMaster operating systems and the services we offer

Job Requirements

High school diploma/GED required
Previous administrative assistant experience preferred but not required
Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
Comfortable with using multiple types of software
Personal time management and organizational skills
Verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Related Jobs

Administrative Assistant

ServiceMaster • Full-time • Niles, IL, US • $16 - $17 / hour • 4m ago

Administrative Executive Assistant

JOB POSTING FOR Administrative Assistant Disaster Restoration Company, specializing in water, fire, and mold damage is looking to hire an enthusiastic, career-minded individual to become a successful part of our team. We...

4m ago

Apply

Administrative Assistant

ServiceMaster • Full-time • Skokie, IL, US • $17 - $19 / hour • 10m ago

Administrative Executive Assistant

Benefits Company parties Health insurance Opportunity for advancement Paid time off Training & development ADMINISTRATIVE ASSISTANT Full-Time, Skokie IL. Office $18-$20 per hour, based on experience Full-Time positio...

10m ago

Apply

Retirement Plan Specialist

CFS • Chicago, IL, US • 1d ago

Installation & Maintenance

Asset Retention Specialist Location: Glenview, IL (Hybrid – 2 days in office) Salary Range: $105,000 – $115,000 About the Role: Our client is seeking an experienced Asset Retention Specialist to join our team. This role...

1d ago

Apply

Traveling Superintendent

Shawmut • Full-time • Chicago, IL, US • 2d ago

Construction Management Superintendent

Overview At Shawmut Design and Construction, we take pride in the culture we’ve built as a 100% employee-owned company—one that’s been recognized with more than 85 Best Place to Work awards. We’ve been honored as a Natio...

2d ago

Apply

Occupational Therapist - OT - PRN - Home Health - Kankaee

Symbria • Tinley Park, IL, US • 2d ago

Overview Occupational Therapist – Home Health – PRN – Kankakee, IL Flexible Schedule | Employee-Owned Company | Mileage Reimbursement Looking to make a meaningful impact while keeping control of your schedule? Symbria is...

2d ago

Apply

Senior Project Estimator

FCL Builders • Full-time • Itasca, IL • $120k - $150k / year • 2d ago

Construction

Build More Than Just Buildings—Build Your Career At FCL, we don’t just build buildings—we build communities, careers, relationships, and trust. As an Estimator, you’ll be at the heart of our projects, helping ensure accu...

2d ago

Apply

Program Marketing Manager

Cascade Energy • Chicago, IL, USA • 3d ago

Project Management Program Manager

About This Opportunity We are seeking a dynamic Program Marketing Manager to own and drive the marketing success of our clients' commercial and industrial energy efficiency programs. The Program Marketing Manager will be...

3d ago

Apply

Pharmacy Technician

Symbria • Full-time • Woodridge, IL, US • 3d ago

Pharmacy Pharmacy Technician

Overview Symbria Rx Services is seeking a Full-Time Pharmacy Technician to add to our growing team at our Pharmacy located in Woodrige, IL! Symbria offers the personalized care of an independent pharmacy along with the r...

3d ago

Apply

Industrial Cleaner

Amsted Rail • Full-time • Hammond, Indiana, United States • 1w ago

Manufacturing Cleaning & Sanitation

Job Description: We are seeking a dedicated and detail-oriented Industrial Cleaner to join our team. The ideal candidate will be responsible for performing a variety of cleaning tasks in both office and industrial settin...

1w ago

Apply

Homemaker

KPH Healthcare Services • Part-time • Glendale Heights, IL, US • 1w ago

Overview Job Summary: A Homemaker/Caregiver is a non‐licensed member of the home health care team who assists the client with activities of daily living as outlined in a written care plan. This is established by the Care...

1w ago

Apply