Administrative Assistant

ServiceMaster • Full-time • Chicago, IL, US • 9m ago

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

Prepares correspondence, memoranda, reports, etc.
May initiates routine and non-routine correspondence
May book travel and reconcile expense reports
Answers telephone calls, greets visitors, and resolves routine and complex inquiries
May schedule appointments & meetings
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
May utilize the assistance of one or more support staff members on a reporting or project basis
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer on work performed
May call customers to collect payments
May assist other departments within the company
Understands ServiceMaster operating systems and the services we offer

Job Requirements

High school diploma/GED required
Previous administrative assistant experience preferred but not required
Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
Comfortable with using multiple types of software
Personal time management and organizational skills
Verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Related Jobs

Administrative Assistant

ServiceMaster • Full-time • Niles, IL, US • $16 - $17 / hour • 4m ago

Administrative Executive Assistant

JOB POSTING FOR Administrative Assistant Disaster Restoration Company, specializing in water, fire, and mold damage is looking to hire an enthusiastic, career-minded individual to become a successful part of our team. We...

4m ago

Apply

Administrative Assistant

ServiceMaster • Full-time • Skokie, IL, US • $17 - $19 / hour • 10m ago

Administrative Executive Assistant

Benefits Company parties Health insurance Opportunity for advancement Paid time off Training & development ADMINISTRATIVE ASSISTANT Full-Time, Skokie IL. Office $18-$20 per hour, based on experience Full-Time positio...

10m ago

Apply

Dispatcher - PRN

Symbria • Woodridge, IL, US • 1m ago

Administrative

Overview Symbria Rx Services is a P harmacy Dispatcher to add to our growing team at our Pharmacy in Woodridge, IL. The primary responsibility of the Dispatcher is to be the point of contact for the pharmacy employees,...

1m ago

Apply

Remote LTC Lead Data Entry Technician

Symbria • Full-time • Remote (Woodridge, IL, US) • 6m ago

Administrative

Overview Symbria Rx Services is seeking a team oriented, experienced Lead Data Entry Technician who shares our commitment to ensuring the health and wellness of seniors. As one of the few 100% employee-owned companies...

6m ago

Apply

Remote LTC Lead Data Entry Technician

Symbria • Full-time • Remote (Woodridge, IL, US) • 6m ago

Administrative

6m ago

Apply

Remote LTC Lead Data Entry Technician

Symbria • Full-time • Woodridge, IL, US • 6m ago

Administrative

6m ago

Apply

Generative Content Developer

Cascade Energy • Chicago, IL, USA • 1d ago

About This Opportunity We are seeking a Generative Content Developer . In this role, you will drive Cascade Energy's strategic marketing initiatives through data-driven, AI-enhanced copywriting that transforms complex te...

1d ago

Apply

Physical Therapist - PRN - Home Health - Oak Park Illinois

Symbria • Tinley Park, IL, US • 1d ago

Health Care

Overview Physical Therapist – Home Health – PRN – Oak Park, IL Flexible Schedule | Employee-Owned Company | Mileage Reimbursement Looking to make a meaningful impact while keeping control of your schedule? Symbria is hir...

1d ago

Apply

Remote LTC Pharmacy Adjudication Technician

Symbria • Full-time • Remote (Woodridge, IL, US) • 1d ago

Pharmacy Pharmacy Technician

Overview Symbria Rx Services is seeking a team oriented. As one of the few 100% employee-owned companies in healthcare, our business practices are guided strictly by the values to which our employee owners are committe...

1d ago

Apply

Mechanical Design Engineer II (MEP)

Interface Engineering • Chicago, IL • 1d ago

Engineering

Join a People-First, Employee-Owned Firm That’s Redefining Flexibility and Growth Mechanical Design Engineer II/III (MEP) – Chicago, IL (Hybrid) Interface Engineering Inc. At Interface Engineering, we believe your career...

1d ago

Apply