Overview
Civil & Environmental Consultants, Inc. is looking to hire an experienced Proposal Coordinator to manage proposal production for an assigned group of regional offices located in in the Western U.S. This position will be based in one of CEC's offices. You will coordinate and prepare responses to private and public sector Requests for Proposals (RFP), and Requests for Qualifications (RFQ) in pursuit of specific opportunities. Working directly with Project Managers and Principals, you will develop content and utilize your creative skills to prepare layouts, ideally tapping your experience with Adobe InDesign. You’ll report to the regional Marketing Manager in the department’s Business Development Group and work on a talented team of Proposal Coordinators serving other offices.
ROLES AND RESPONSIBILITIES
- Leads activities involved with gathering and formatting content associated with proposal development
- Reviews RFP; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team
- Ensures continuity and compliance with brand standards and RFP requirements
- Uses creativity to prepare document layouts in a visually appealing manner
- Proofreads and edits for format, grammar, style, punctuation, and spelling
- Coordinates the internal and potentially external flow and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams
- Performs internal personnel and project experience research in support of proposal efforts
- Assists with updates to resumes and project descriptions
- Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s) when necessary
Qualifications
- 1 - 5 years of proposal-related experience for a professional services, A/E/C industry, design, logistics, or operations and maintenance type firm desired
- Experience working at a consulting engineering firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages; experience with State Department of Transportation (DOT) proposals will move your resume up
- BA/BFA in Communications, Marketing, English, or Graphic Art preferred, or related degrees that demonstrate education in writing and/or graphics
- Superior written and oral communication skills
- Ability to process information quickly and accurately, with organizational skills and heightened attention to detail
- Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes
- Sensitivity to deadlines with a willingness to work necessary hours to meet them
- Experience working with Adobe InDesign required
- Experience with Microsoft Word - styles, tables, and pagination
- Experience using Adobe Acrobat
- Experience with MS PowerPoint
- Experience with MS Excel
- Familiarity with Adobe Photoshop, Express, and/or Illustrator preferred
About Us
We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.
We have support! We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!
We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.
CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.
CEC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.
THIRD PARTY RECRUITERS
If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.
