Tradeshow and Events Coordinator

Radiance Technologies • Full-time • Corporate Headquarters, United States of America • 1m ago

Radiance Technologies, an employee-owned prime contractor serving the DoD, national intelligence community, and other government agencies, is seeking a creative Tradeshow and Events Coordinator to join our dynamic marketing team. This multi-faceted role is pivotal in ensuring the successful planning, coordination, and execution of industry tradeshows and our employee-focused corporate events. In this role, you will coordinate and execute tradeshows and corporate events that showcase Radiance's capabilities by managing logistics, vendor relationships, and promotional materials while staying within budget. The ideal candidate will create memorable experiences that align with company goals and enhance employee engagement.

Key Responsibilities

Tradeshow Management

Coordinate with group managers and subject matter experts to determine tradeshow needs and objectives
Manage all pre-show logistics including booth space reservation, electrical requirements, and signage
Purchase carpeting and coordinate hanging sign labor and other booth infrastructure
Register company attendees, assign roles and responsibilities, and manage their overall participation
Lead planning meetings to ensure alignment on tradeshow goals and execution
Work with Marketing team to produce marketing assets such as collateral, signage, electronic media assets
Collaborate with the Marketing team to develop promotional strategies, including social media, email campaigns, and other marketing materials to enhance event visibility and attendance.
Source, order, and manage promotional items (SWAG) for distribution
Plan and execute networking events, including theme development, food & beverage ordering, furniture layout, and decor
Oversee on-site event operations, including setup, registration, attendee management, and troubleshooting
Coordinate efficient booth tear-down and material handling and shipping logistics
Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement for future events.

Employee Event Planning & Execution

Plan and execute internal employee corporate events, ensuring they meet organizational objectives and goals
Develop event concepts and themes that align with company culture
Create detailed event plans, timelines, and manage all aspects of event execution
Collaborating with vendors and suppliers for promotional items, catering, decorations, and other event-related services
Managing event logistics, including venue selection, transportation, and accommodation arrangements
Photograph events for social media and monthly newsletters
Other duties as assigned

Required Experience

Bachelor’s degree
3+ years of experience in event coordination
Proficiency in Microsoft Office Suite
US citizenship with the ability to obtain and maintain a security clearance

Desired Qualifications

Proven experience managing tradeshow logistics and execution, preferably in a corporate or defense industry setting
Excellent communication and interpersonal abilities
Highly organized with exceptional attention to detail
Ability to work under pressure, meet tight deadlines, and handle multiple tasks simultaneously
Strong organizational and project management skills
Willingness to travel to event locations (approximately 25% travel)

EOE/Minorities/Females/Vet/Disabled

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