Will-Burt
Job Description
Job Title: Buyer
Department: Purchasing
Reports To: Director of Supply Chain
FSLA Status: E (Full-Time / Overtime Exempt)
Grade:
Purpose of Position:
Provide Will-Burt customers with “the right product at the right time” by effectively using the company ERP system, maintaining and/or facilitating communication with pertinent associates within the organization and generating the requisite purchase orders and reports to fully support the needs of the production floor.
This role will include the creation of purchase orders, the monitoring to ensure that they are delivered in a timely manner, along with the evaluation of total cost and a focused effort in controlled pricing and inventory.
This role will require a drive to improve quality, eliminate waste, and reduce raw material and inventory costs while demonstrating a passionate pursuit of continuous improvement throughout Will-Burt.
Essential Functions:
Buyer/Raw Material Release Management
- ERP Message Management (for needed materials)
- Coordinate the product availability and delivery, effectively release materials from an established blanket purchase order and expedite order delivery.
- Creation of “Spot Buy” or non-blanket orders (as needed)
- ERP Maintenance to update, correct, and maintain the ERP system item master setups for individual codes
- Buyer is responsible for procuring all needed materials (as assigned), including but not limited to safety stock, forecasts, lead times, standards, and cost adjustments.
Production Planning/Scheduling Adherence
1 Monitor and help resolve all material issues to achieve 95% customer on time delivery for assigned customers; Support of the Customer Service Department for daily/weekly /monthly production related issues that require additional attention (i.e., capacity, quality, etc.) to insure on time delivery.
- Work with Quality Control Department to expedite release of incoming materials, Quality requests and outside processing (as required).
- Communicate order status to Customer Service as requested.
Raw Material Inventory Control
- Identification/Monitor/Implement ideas for raw material inventory reduction with the intent on meeting your inventory dollar goals (as assigned) to ensure that inventory targets are met.
Buyer (Position Responsibilities)
- Exceptional Customer Service to both internal and external customers is essential.
- Perform “production activity controls” by planning and releasing purchase orders in the MRP system based on ship date and/or manufacturing requirements. Maintain minimums, maximums, multiples, lead times, safety stock, and vendor information on your items.
- Using the MRP system and action messages generated by the system develop production schedules (batching, filling, kitting) that support on time shipment of orders to external customers.
- Process Purchase orders and the checking of the purchase orders prior to sending to the supplier. Accuracy is essential in supporting Will-Burt’s Quality & On-Time Goals.
- Cooperatively support other Planner/Schedulers that have subsequent work centers (that rely on yours) to make sure they are kept up-dated of any changes or issues.
- Expedite and resolve constraint issues based on conditions such as customer requirements, material availability, work center capacity, manpower limitations, etc.
- Able to complete the identification of Obsolete/Surplus inventories that are no longer deemed as usable material for production. If materials need to be returned, the purchasing agent will complete this process. Carefully monitor inventory and safety stock levels under your assignment.
- Review and release orders as needed in support of Production planning
- If problems are identified, expedite with the appropriate Supplier (internal or external) to resolve the issue in a timely manner. Ensure that all orders have appropriate notes entered into the system.
- Work with Quality Control Department to expedite release of incoming and/or manufacturing materials, quality requests and outside processing.
- Work with Customer Service Department to ensure customer orders are accurate, issues are resolved, and all customer requests are handled in a timely manner. Providing complete and detailed communication to Will-Burt associates regarding order status.
12 Communicate schedule revisions, expedited orders and adjustments to other planner/schedulers and operations. Communicate order date changes to customer service.
13 Attend all required production meetings as needed. Provide updates on any issues.
- Work closely with Lead and Supervisor to foster a “Team Environment”
- Work with other departments to ensure that they are kept up-dated of any changes or issues. This would include the daily monitoring of admin reports to insure timely receipt of materials.
Supervisory Responsibilities:
While this job is not a direct supervisory position, the Buyer will be responsible for monitoring and assigning work in their assigned Production Control area.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B.A.) from four-year College or university (preferred) with 2 years’ experience in Purchasing or 4+ years related experience and/or training; or equivalent combination of education and experience.
COMPUTER SKILLS
Microsoft Word, Excel, PowerPoint, Access & Outlook.
LANGUAGE SKILLS
Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to communicate effectively in a team environment.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
APICS certification is preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds without assistance.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
