Executive Assistant

SCS Engineers • Full-time • Long Beach, CA, US • 6d ago

What we are looking for

We are looking for a dedicated Executive Assistant to support our Business Unit Director (BUD) who leads our Renewable Energy Business Unit. You need to be detail-oriented, have strong organizational skills, and excellent communication skills. You need to be professional and maintain confidentiality. This is an "in-office" position at our Long Beach office 5 days/week.

How you can make an impact

Provide comprehensive administrative and secretarial support to the Business Unit Director (BUD), including managing correspondence, answering calls, sorting mail, responding to emails, setting appointments, and maintaining calendars and files.
Update and maintain the “day file” of all correspondence.
Disseminate information to business unit staff including preparing newsletter content and presentation materials for training sessions.
Arrange travel schedules, flights, events, and accommodations.
Manage the BUD's calendar, travel schedules, timesheets, and expense reports.
Coordinate with the Office Services Management team, Administrative team and SCS Energy staff as needed for lunches and dinners, meetings, conferences, client visits, and conference calls.
Prepare and review memos, reports, and presentations.
Support business unit strategic initiatives and coordinate staff deliverables.
Interface with HR and handle confidential information.
Coordinate off-site meetings and events.
Ensure timely relay of requests and information in the BUD's absence.
Take and distribute meeting minutes and dictation notes.
Process documents, research sources, and prepare moderately complex reports.
Handle special projects as assigned.

Qualifications

AA degree preferred.
Minimum of 5 years of executive assistant experience required.
Ability to be in the Long Beach office 5 days per week.
Excellent Microsoft Office skills required.
Ability to type 70+ WPM
Proficient in basic accounting.
Excellent communication, grammar, composition, and spelling skills.
Valid driver’s license with a driving record in good standing.

Pay Range

USD $78,000.00 - USD $95,000.00 /Yr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. Whether it's reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, we've been focused on finding smart climate solutions and improving the natural environment since our inception over 50 years ago. Join our 100% employee-owned firm and start creating your own legacy. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including: Medical, Dental, Vision, Life and Disability Insurance 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match Annual Bonus Program Student Debt Employer Contribution Program Paid holidays, PTO and Paid Parental Leave SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at recruiting@scsengineers.com. Pursuant to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, SCS does not conduct criminal background checks until after a conditional job offer has been extended. All qualified Applicants with arrest or conviction records will be considered for employment. You can find a list of job duties of the specific job position you have applied, which SCS reasonably believes that criminal history may have a direct, adverse and negative relationship that could lead to the withdrawal of a conditional offer of employment after background checks are completed.

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