Airports Grant Supervisor

McFarland Johnson • Full-time • Pittsford, NY, US • $40 - $55 / hour • 1w ago

At McFarland Johnson (MJ), you’ll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology and construction solutions that make a lasting impact on the clients and communities we serve.

Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us, and help shape the future of infrastructure, together.

We’re looking for a Airport Grants Management Supervisor to join our growing Aviation division in any of our office locations. This is more than just a job - it’s chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country.

Why Join Us?

Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise.
Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Collaborative is the most frequent word used to describe MJ’s culture in annual employee survey.
Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success - you own your future.
Innovation & Impact: Work on projects that push boundaries, drive sustainability, and create real-world solutions.
Professional Development: From mentorship, ongoing technical training, and conferences we invest in your growth every step of the way.
Work-Life Balance: Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally.
Shape the next generation: For experienced professionals, MJ offers the chance to mentor emerging talent, share your expertise, and leave a lasting legacy in the industry.

Key Responsibilities

Oversee and perform grants management activities, including application preparation, tracking of project progress and reimbursements, compliance documentation, and grant closeouts.
Typical work activities include calculation, preparation, and transmittal of draw down reports for signature once invoices are received and performing the actual draw down in the appropriate online system. All invoices and draw downs will be tracked in a cumulative invoice summary to manage grant budgets and to prepare for the development of grant closeout documentation.
Oversee supervision and development of grants administration staff to establish appropriate workload balancing and efficient document production as well as complete quality control checks,
Coordinate with funding agencies, sponsors, and internal teams on Capital Improvement Plans, funding strategy, reporting requirements, and Passenger Facility Charge (PFC) programs.
Maintain and manage grant and diversity goal tracking, including DBE, MBE, WBE, and SDVOB Reporting in systems like EBO for NYSDOT-funded projects.
Foster professional relationships and provide administrative support, collaborating with internal departments and external stakeholders to ensure efficient processes and strategic funding opportunities.

Qualifications

Bachelor’s degree in Business, Accounting, Bookkeeping, Grants Administration, or a related field.
5+ years of professional work experience in the management of federal or state grants from application to closeout, including the development of grant draw down requests and management of cumulative invoice summaries and grant budgets.
Highly organized with the ability to manage and track approximately 50-75 open grants simultaneously: strong time management and deadline-driven work ethic.
Excellent written and verbal communication skills; proactive in engaging with others and taking initiative.
Experience in the Microsoft Office Suite and working online and within databases.
Works well independently while contributing to team efforts; demonstrates a strong sense of ownership and responsibility for quality and timeliness of work.

Benefits & Perks

Competitive salary with a pay range of $40 - $55 per hour.
Performance-based incentive payment plan/bonus structure.
Comprehensive benefits package, including medical, dental, vision coverage.
Generous Paid Time Off, including Parental Leave.
Fully funded Employee Stock Ownership Plan (ESOP).
401k match.
Ongoing technical training and professional development opportunities.

Join Us And Make a Difference

Join a team where your work has purpose, your ideas are valued, and your growth is personal. Apply today and become a part of a company where you can #ownyourfuture.

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