Career Services Advisor

Pima Medical Institute • Full-time • SAN ANTONIO, Texas, United States • 2d ago

Career Services Advisor

Location: San Antonio, TX (San Antonio Campus) | 100% On-Site

Type: Full-Time (40 Hours per Week) | Non-Exempt

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Hours may vary depending upon events or supporting evening classes; campus operates until 6:00 PM Mon/Wed and 7:00 PM Tue/Thu)

Compensation: $20.80 – $24.96 per hour

Position Summary

At Pima Medical Institute, our mission is to improve the quality of people’s lives by providing the best value in medical career education. We are seeking a goal-oriented, consultative, and resourceful Career Services Advisor to join our team at the San Antonio campus.

In this vital role, you will empower students and graduates through externship placement, career readiness coaching, and job search guidance. You will build and maintain strong partnerships with local San Antonio-area healthcare providers, facilitate externship opportunities, and provide students with the resume, interview, and networking tools needed to launch successful healthcare careers.

Key Responsibilities

Externship Placement & Clinical Site Management:

Site Outreach: Secure quality externship sites through proactive outreach, including cold calling, direct telephone sales, email contacts, online searches, networking via professional associations, and on-site visits to local healthcare facilities.
Student Matching & Monitoring: Determine optimum externship placements based on student skills/assessments and instructor input; conduct site visits to monitor progress, address student challenges, and oversee completion of Midterm and Final Evaluations.
Pre-Placement Workshops: Conduct pre-externship orientation workshops for senior students immediately prior to clinical placement.

Career Readiness & Employer Engagement:

Job Search Coaching: Organize and lead career development workshops covering networking, resume and cover letter writing, interview techniques, portfolio development, and soft skills improvement.
Graduate Advising: Advise not-yet-placed graduates to optimize job search activities; maintain and distribute lists of regional job openings.
Employer Partnerships: Build employer partnerships across the San Antonio medical community; facilitate and participate in Advisory Board meetings, career fairs, campus marketing events, and graduation ceremonies.

Compliance, Data Entry & Reporting:

Onboarding & Document Compliance: Facilitate the acquisition of requisite student documentation (background checks, drug screens, CPR/OSHA/HIPAA certifications, immunizations, and licenses) prior to externship entry.
Data & System Management: Log communications, verify employment data, track credentialing/licensure metrics, and manage externship attendance using CampusNexus/CampusVue.
Placement Reporting: Generate placement reports to track daily activities, measure results against goals, and compile complete graduate documentation for exit interviews.

Minimum Requirements

Experience: Minimum of two (2) years of experience in recruitment, staffing, account management, or career placement.
Technical Skills: Functional knowledge of Microsoft Office Suite, Google Workspace, video-conferencing tools, and database management (CampusNexus/CampusVue preferred).
Communication & Personal Attributes: Outstanding verbal and written communication skills; consultative, confident, detail-oriented, and passionate about motivating others.
An equivalent combination of relevant training, education, or experience that meets minimum qualifications will be considered.

Preferred Qualifications:

Associate degree from an institution accredited by an agency recognized by USDE or CHEA.

Compensation & Employee-Owner Benefits

Hiring Range: $20.80 to $24.96 per hour.
Schedule: Full-Time, 40 hours per week (Mon–Fri, 8:00 AM – 5:00 PM; flexible for campus events/evening support).
Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner.
Retirement: 401(k) Plan with up to a 10% Employer Match.
Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.
Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.
Work-Life & Growth: Paid Time Off (PTO), Texas Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.

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